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Admin Associate Jobs in Indianapolis, IN (NOW HIRING)

Pace Transportation

Service Admin

Indianapolis, IN · On-site

$24 - $29/hr

The Service Administrator willbe responsible forhandling administrative tasks related to customer ... Associate'sdegreeinbusinessadministrationor arelatedfieldisa plus. * Minimum of2yearsofexperiencein ...

Pace Transportation

Service Admin

Indianapolis, IN · On-site

$24 - $29/hr

The Service Administrator willbe responsible forhandling administrative tasks related to customer ... Associate'sdegreeinbusinessadministrationor arelatedfieldisa plus. * Minimum of2yearsofexperiencein ...

Envista

Systems Administrator

Carmel, IN · On-site

As a Systems Administrator at enVista, you will play a critical role in ensuring the smooth ... Our associates are at the forefront of commerce, supply chain, and technology-developing smart ...

enVista

Systems Administrator

Carmel, IN

Our associates are at the forefront of commerce, supply chain, and technology--developing smart, sustainable solutions that improve profitability and positively impact the world. We support our ...

Milliner Talent Solutions

Be Seen First

Human Resources Admin

Indianapolis, IN · On-site

$22 - $28/hr

Position Overview Our client is seeking an HR Administrator to support their Human Resources team ... Associate or Bachelor's degree in Human Resources, Business Administration, or related field ...

EXOS

Principle Cloud Engineer

Indianapolis, IN · On-site

$53.25 - $71.25/hr

Active Azure certifications such as Azure Administrator Associate (AZ-104) or Identity and Access Administrator Associate (SC-300). * NOTE: Azure Fundamentals (AZ-900) will be a minimum requirement ...

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Showing results 1-20

All JobsAdmin Associate JobsAdmin Associate Jobs in Indianapolis, IN

Admin Associate information

See Indianapolis, IN salary details

$12

$19

$29

How much do admin associate jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for admin associate in Indianapolis, IN is $19.40, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $20.00 per hour, depending on experience, location, and employer.

What is an admin associate?

Admin Associates, also known as Administrative Associates, are professionals who provide essential administrative and clerical support to ensure the smooth operation of an office or organization. Their responsibilities often include managing schedules, organizing files, preparing documents, and assisting with communication between staff and clients. Admin Associates play a key role in maintaining office efficiency and supporting the work of managers and other team members. They may also handle data entry, coordinate meetings, and perform basic bookkeeping tasks as needed.

What are the key skills and qualifications needed to thrive as an admin associate, and why are they important?

To thrive as an Admin Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or an associate degree. Familiarity with office software like Microsoft Office Suite, email systems, and sometimes basic database or scheduling tools is typically required. Excellent communication, multitasking, and problem-solving abilities help set top candidates apart. These skills ensure efficient office operations, smooth workflow, and effective support for teams and management.

What are some common challenges admin associates face when managing multiple priorities, and how are they typically addressed?

Admin Associates often juggle numerous tasks such as scheduling meetings, preparing reports, and handling communications, which can make prioritization challenging. To address this, many organizations provide training on time management tools and encourage clear communication with supervisors regarding urgent tasks. Team collaboration and regular check-ins also help ensure workload is distributed evenly and deadlines are met efficiently. Proactively seeking clarification and keeping organized records are key strategies Admin Associates use to stay on top of their responsibilities.

What is the difference between Admin Associate vs Administrative Assistant?

AspectAdmin AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, education sectorsCommon in corporate, healthcare, education sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

Both roles support administrative functions in similar environments, often with overlapping duties. An Admin Associate may have a broader scope or more specialized tasks depending on the organization, while an Administrative Assistant typically focuses on clerical support. The titles are often used interchangeably, but the specific responsibilities can vary by employer.

What are the most commonly searched types of Admin jobs in Indianapolis, IN?

The most popular types of Admin jobs in Indianapolis, IN are:

What cities near Indianapolis, IN are hiring for Admin Associate jobs?

Cities near Indianapolis, IN with the most Admin Associate job openings:

Admin Associate jobs near you

Service Admin

Pace Transportation

Indianapolis, IN • On-site

$24 - $29/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 9 days ago

Job description

About HTI

Hinton Transportation Investments (HTI) was founded in 1972 by the Hinton Family with the purpose of delivering the hardest heavy-duty solutions,together.We arealeader inthe heavy-duty transportationindustrywith over 35+locations in North America.HTIhas grown over the years through itsfivedivisions: New Life Transport Parts Center, Road Equipment Parts Center, Pace Transportation Services (2012),MartecInternational (2019), and US Trailer Parts and Supply (2023).Ourcore values are a true representation ofourculture;passion, hands-on, simplify, consistency, humility, willpower and glad to be here.We seek to deliver long-term sustainable solutions for all interested parties - customers, employees, supplier partners and owners.

JobOverview

We are looking for a highly organized and customer-oriented Service Administrator to join our team. The Service Administrator willbe responsible forhandling administrative tasks related to customer service, including managing service schedules,maintainingaccuraterecords, processing invoices, and ensuring smooth communication between customers and the service team. The ideal candidate willpossessexcellent organizational skills, attention to detail, and a strong ability to handle multiple tasks simultaneously.

CoreFunctions

  • Manage and coordinate service appointments, ensuring efficient scheduling of technicians andtimelyservice delivery.
  • Serveas the firstpointofcontactforcustomer inquiries,addressingservice-relatedquestions,providingupdates,andensuringcustomersatisfaction.
  • Create,update,andcloseworkordersin the system,ensuringalldetailsareaccuratelydocumented.
  • Process service-related invoices, ensuringaccuratebilling for parts, labor, and anyadditionalcharges. Handle customer billing inquiries and discrepancies.
  • Maintaindetailedrecordsof servicehistory,warranties,andrepairdocumentationforcustomersandinternalpurposes.
  • Coordinatewithpartsdepartmentstoensuretheavailabilityofrequiredpartsandsuppliesforservicejobs.
  • Input service data into systems.
  • Reachout tocustomerspost-service toensuresatisfaction,requestfeedback,andaddressanyissuesorconcerns.
  • Provide administrativeassistanceto the service team, including assisting with paperwork, filing, and general office support.

CometenciesandQualifications

  • Highschooldiploma orequivalentrequired.Associate'sdegreeinbusinessadministrationor arelatedfieldisa plus.
  • Minimum of2yearsofexperiencein an administrative or customer service role,preferablyin a service department orsimilarenvironment.
  • Strongorganizationalandmultitaskingabilities.
  • Excellentcommunicationskills,bothverbalandwritten.
  • Proficiencywithservice managementsoftware, Microsoft Office Suite,andotherbasicofficetools.
  • Abilitytoworkunderpressureandmeetdeadlineswhilemaintainingattentiontodetail.
  • Basicunderstandingof serviceprocessesandcustomer serviceprinciples.
  • Problem-solvingskillsandtheabilitytohandlecustomercomplaintsprofessionally.

PhysicalRequirements

  • Ability to sit forlong periods, use office equipment (computer, phone), and occasionallylift upto25lbspounds.(infrequently)

Benefits

  • Medical insurance (three plan offerings to fit your needs)
  • Participate in HTI's Wellness Discount to save on monthlymedicalcontributions
  • Free virtual medical andbehavioralhealthcare throughTeladoc
  • Dental and vision insurance
  • Safe Harbor 401k plan with company match
  • Company-paid life and long-term disability insurance
  • Industry-standardpaid-time-off and paid holidays
  • Parentaland bereavement leave
  • Employee Assistance Program
  • Rewards and recognition program

Pace TransportationServices

Full-line semi-trailer andspotterdealershipcoveringeverycustomer'sneeds,fromsalesandleasingtoservice centers to support repairs and a24-hourmobilerepairservice.AuthorizedFruehaufand Kalmar Ottawa Dealeras well as major specialty OEMs for heavy hauls, flatbeds, dumps, etc.

Equal Opportunity Employer

HTI is an Equal Opportunity Employer and makes employment decisions without regard to race, color, religion, sex (including pregnancy, sexual orientation, or transgender status), national origin, age, disability, genetic information, or any other status protected by applicable law.

Employment Type: Full-Time

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