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Admin Assistant Entry Level Jobs in Illinois (NOW HIRING)

Pediatrics On Demand

Entry Level Admin

Oak Lawn, IL · On-site

$17.25 - $23.50/hr

Entry-Level Administrative Assistant We are looking for a motivated and detail-oriented Entry-Level Administrative Assistant to support our operations team. This role is ideal for someone eager to ...

Pediatrics On Demand Inc

Entry Level Admin

Oak Lawn, IL · On-site

$17.25 - $23.50/hr

About the Role We are looking for a motivated and detail-oriented Entry-Level Administrative Assistant to support our operations team. This role is ideal for someone eager to learn, grow within the ...

Pediatrics On Demand Inc

Entry Level Admin

Oak Lawn, IL · On-site

$17.25 - $23.50/hr

About the Role We are looking for a motivated and detail-oriented Entry-Level Administrative Assistant to support our operations team. This role is ideal for someone eager to learn, grow within the ...

Aerotek

Entry Level Machine Operator

Morton, IL · On-site

$20 - $32/hr

... provided if required). * Assist with machine changeovers, setup activities, and basic ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

New

Aerotek

Entry Level Machine Operator

Morton, IL

$32/hr

... provided if required). * Assist with machine changeovers, setup activities, and basic ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

New

Virtucom Inc

Entry Level Courier

Naperville, IL

$16 - $19.23/hr

We specialize in delivering services and support to help educators and administrators integrate the ... On days where there are no courier services, you are expected to assist other units within the ...

Virtucom, Inc.

Entry Level Courier

Naperville, IL · On-site

$16 - $19.23/hr

We specialize in delivering services and support to help educators and administrators integrate the ... On days where there are no courier services, you are expected to assist other units within the ...

Virtucom, Inc.

Entry Level Courier

Naperville, IL · On-site

$16 - $19.23/hr

We specialize in delivering services and support to help educators and administrators integrate the ... On days where there are no courier services, you are expected to assist other units within the ...

Wheels, Inc.

Buyer Admin

Schaumburg, IL · On-site

JOB OVERVIEW Perform several time sensitive and diverse functions to assist Buyers by completing tasks associated with procuring vehicles from dealerships throughout the United States, Canada and ...

Wheels, LLC

Buyer Admin

Schaumburg, IL · On-site

JOB OVERVIEW Perform several time sensitive and diverse functions to assist Buyers by completing tasks associated with procuring vehicles from dealerships throughout the United States, Canada and ...

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All JobsAdmin JobsAdmin Assistant Entry Level JobsAdmin Assistant Entry Level Jobs in Illinois

Admin Assistant Entry Level information

What is an admin assistant entry level?

Entry-level admin assistants are professionals who provide basic administrative and clerical support to an organization or team. Their responsibilities often include managing schedules, answering phones, organizing files, and assisting with data entry. This role is typically suited for individuals who are new to office environments and are looking to gain experience in administrative work. Strong communication, organizational, and computer skills are valuable assets for success in this position.

What are the key skills and qualifications needed to thrive as an admin assistant entry level?

To thrive as an Admin Assistant Entry Level, you need strong organizational skills, attention to detail, and basic office knowledge, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite (Word, Excel, Outlook) and common office equipment is typically required. Excellent communication, time management, and a proactive attitude are soft skills that help you excel in this role. These abilities ensure smooth office operations, effective support to colleagues, and contribute to the overall efficiency of the organization.

What are some common challenges faced by entry-level admin assistants, and how can they be managed?

Entry-level admin assistants often face challenges such as managing multiple tasks simultaneously, adapting to rapidly changing priorities, and learning new office technologies. To manage these, it's important to develop strong organizational skills, proactively communicate with supervisors about workload, and seek guidance when unsure about procedures. Embracing digital tools and asking colleagues for tips can help you become more efficient and confident in your role.

What is the difference between Admin Assistant Entry Level vs Receptionist?

AspectAdmin Assistant Entry LevelReceptionist
Required CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma or equivalent; communication skills
Work EnvironmentOffice settings, administrative tasksFront desk, customer interaction, office environment
Employer & Industry UsageBusinesses, government agencies, nonprofitsHospitals, hotels, corporate offices
Common Search & ComparisonOften compared for entry-level administrative rolesOften compared for front desk and customer service roles

While both roles are entry-level administrative positions, an Admin Assistant Entry Level typically handles a broader range of administrative tasks such as scheduling, data entry, and document management. A Receptionist primarily manages front desk duties, greeting visitors, and answering phones. Both roles require strong communication skills and office familiarity, but the Admin Assistant may have more diverse responsibilities beyond front desk duties.

How to be an administrative assistant entry level with no experience?

To become an entry-level administrative assistant with no experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Gaining relevant certifications or completing online courses can also improve your chances, and highlighting any transferable skills from other roles or activities can help you stand out to employers.

How to become an admin assistant entry level with no experience?

To become an entry-level admin assistant with no experience, focus on developing basic organizational and communication skills, and familiarize yourself with office software like Microsoft Office or Google Workspace. Entry-level positions often require a high school diploma or equivalent and may offer on-the-job training, making it accessible for beginners to start in administrative roles.

What cities in Illinois are hiring for Admin Assistant Entry Level jobs?

Cities in Illinois with the most Admin Assistant Entry Level job openings:

Admin Assistant Entry Level jobs near you
Infographic showing various Admin Assistant Entry Level job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Entry Level Admin

Oak Lawn, IL • On-site

Pediatrics On Demand
Outpatient Health Care • 11 - 50 employees
Learn more about Pediatrics On Demandexternal

$17.25 - $23.50/hr

Other

Re-posted 27 days ago

Job description

Entry-Level Administrative Assistant

We are looking for a motivated and detail-oriented Entry-Level Administrative Assistant to support our operations team. This role is ideal for someone eager to learn, grow within the company, and take on more responsibilities over time.

The position involves assisting with administrative tasks, monitoring day-to-day operations on the floor, and ensuring that employee task lists and duties are completed efficiently. The ideal candidate will be hands-on: ready to step in on the floor to fix small issues, coordinate with vendors, and support smooth day-to-day operations throughout the facility.

Key Responsibilities
  • Be present on the floor to identify, address, and resolve operational issues as they arise.
  • Perform light facility troubleshooting (e.g., reporting maintenance issues, restocking supplies, minor fixes).
  • Check in regularly with employees to ensure daily task lists are being completed accurately and on schedule.
  • Provide updates to management regarding workflow progress, task completion, and any obstacles.
  • Assist with bill organization, payment coordination, and vendor communication (e.g., invoices, supply orders, service schedules).
  • Support the coordination of staff schedules, meetings, and internal communications.
  • Organize and maintain inventory, office supplies, and essential equipment.
  • Help maintain accurate administrative records, invoices, and documentation.
  • Perform other administrative duties as assigned to ensure efficient clinic operations.
  • Contribute ideas to improve workflow efficiency, team collaboration, and overall organization.
Qualifications
  • High school diploma or equivalent (Associate's or Bachelor's degree a plus).
  • Strong organizational and communication skills.
  • Comfortable being on the floor in a fast-paced environment and assisting where needed.
  • Ability to multitask, prioritize, and adapt to changing needs.
  • Team-oriented, proactive, and eager to learn.
  • Basic computer skills (Microsoft Office, Google Workspace, etc.).
  • Willingness to assist with vendor and billing processes (training provided).
Growth Opportunities

This is an entry-level position with clear potential for advancement. As the candidate gains experience and demonstrates leadership, they may grow into supervisory roles.

Compensation & Benefits
  • Competitive entry-level pay
  • Opportunities for training and professional development
  • Supportive team environment focused on mentorship and growth

Apply