Act Program Assistant Jobs in Raleigh, NC (NOW HIRING)

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

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GME PROGRAM COORDINATOR: Combined Medicine-Pediatrics Program 

In conjunction with the Department Chair, Department Director, and Program Director, the Program Coordinator shares in the implementation and compliance of all aspects of the management and administration of the Graduate Medical Education program. 

The Graduate Medical Program Coordinator may perform duties including but not limited to the administration and management of the program as well as planning and coordinating academic, operational, and financial activities; assist in the development, implementation and ongoing compliance with the program's goals and objectives, monitor and bring to attention any changes in national requirements, and provide sound guidance and advice regarding significant residency program issues. 

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Work Performed 

Acquire knowledge of current rules, regulations and institutional requirements. 

Develop a thorough knowledge of residency databases to enhance residency program and department efficiency. Train personnel in use of such systems as required. Annually update the databases. 

Participate in the creation, design and publishing of all recruitment material sent to prospective residents. 

Develop a thorough knowledge of and be able to disseminate information regarding requirements of the AAMC National Resident Ranking Program. 

Schedule and manage all recruitment activities. 

Organize the annual recruitment of residents within those requirements. Develop a thorough knowledge and use of the ERAS national database and Thalamus for resident recruitment. 

Have shared responsibility for management of residency program consisting of an approved number of residents through appropriate utilization of resources and delegation of responsibilities. 

Provide management assistance to Program Director, other faculty, residents, & other departmental staff) by supplying shared clarification of organizational and departmental policies, standards, operational procedures, and guidelines. 

Provide appropriate leadership and guidance in conjunction with the Director for the overall operation of the Residency Program. 

Responsible for the preparation and management of the Program's budget. This includes, but not limited to the maintenance of financial records, Corporate Card management, travel arrangements (including approvals), and verify and approve purchases. 

Assist in the management of program operational activities. Ensure that educational goals and objectives are defined, disseminated and met as directed by the academic curriculum. 

Represent the department on required hospital/institutional/national committees at the discretion of the Chairman/Vice Chair of Education and/or Residency Program Director. 

Participate in the Institutional GME Committee at the discretion of the Residency Program Director. 

Manage the evaluation processes of residents, office staff, faculty, and program directly involved with resident education. 

Serve as main point of contact and administrator for Association of Pediatric Program Directors (APPD), American Board of Pediatrics (ABP), and American Academy of Pediatrics (AAP) 

In conjunction with the Program Director, design and administer the program's educational curriculum and compile necessary data for continuous quality improvement and accreditation. 

Ensure resident education and compliance with national, hospital, departmental and program policies. 

Communicate with the Residents and the Department Leadership regarding departmental and program activities. 

Annually onboard up to 10 new residents in accordance with Duke and North Carolina Medical Board policies, procedures, and requirements. 

Prepare and disseminate to all interested parties departmental and residency program information for departmental meetings as well as departmental/residency policies on a regular basis. May manage the program budget and approve all expenses. Act as purchasing agent for all materials for the program at the discretion of the Departmental Chairman and Residency Program Director. 

Supervise program staff assistant and/or lead program PC as assigned 

Organize team meetings and departmental activities as required. 

Collaborate closely with the Internal Medicine (IM) department and IM Program coordinators to ensure continuity of training and ease of transitions within the combined program. 

Collaborate with other departments to ensure the continuation of quality resident education. 

Interface with the Institutional office of GME and work with the designated Institutional Official. 

Attend GME and other departmental meetings. 

Develop, maintain, and update standard operating practices and best practices with the residency coordinator team. 

Facilitate integration between QGenda and MedHub ensuring compliance with GME requirements, may include assisting with scheduling input 

Perform other similar duties as assigned by Program Director and/or OPE leadership.

Minimum QualificationsEducation

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

A minimum of three years of experience. Strongly preferred in Medical education. Experience with and knowledge of budgetary and financial processes. Thorough knowledge and understanding of the current ACGME Common Program Requirements, Residency Review Committee requirements, and Specialty Board requirements for certification and tracking for each specialty program. Be familiar with the ACGME Institutional Requirements and pertinent Duke University Hospital institutional policies and guidelines. Maintain continuing education by presenting and attending local, regional, and national meetings. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Degrees, Licensures, Certifications

A minimum of three years of experience. Strongly preferred in Medical education. Experience with and knowledge of budgetary and financial processes. Thorough knowledge and understanding of the current ACGME Common Program Requirements, Residency Review Committee requirements, and Specialty Board requirements for certification and tracking for each specialty program. Be familiar with the ACGME Institutional Requirements and pertinent Duke University Hospital institutional policies and guidelines. Maintain continuing education by presenting and attending local, regional, and national meetings. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

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