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Accounting Purchasing Assistant Jobs in Virginia

HARMONY HOSPITALITY INC

DTNA-Accounting Assistant

Norfolk, VA · On-site

$16.75 - $22/hr

Review department office supply needs and purchase. * Investigate variations in income journals and ... Accounting Assistant. * Generate all department purchase orders and forwards same to assistant ...

FORKIDS INC

Accounting Assistant

Chesapeake, VA · On-site

$21 - $26/hr

The Accounting Assistant has the primary responsibility of supporting the Finance Director and ... Work with all staff to troubleshoot challenges with purchasing transactions in Sage and/or vendor ...

FORKIDS INC

Accounting Assistant

Chesapeake, VA · On-site

$21 - $26/hr

The Accounting Assistant has the primary responsibility of supporting the Finance Director and ... Work with all staff to troubleshoot challenges with purchasing transactions in Sage and/or vendor ...

Adecco

Fiscal Coordinator

Williamsburg, VA

$19/hr

Manage invoice documentation and ensure compliance with financial procedures. * Assist with vendor ... Qualifications * 2+ years of accounting, bookkeeping, accounts payable, purchasing, or financial ...

Sunriseseniorliving

Purchasing Agent

Mclean, VA · On-site

... contract compliance Assist with accounting-related purchasing matters within a complex corporate structure Collaborate cross-functionally to ensure smooth execution of procurement ...

Sunrise Senior Living

Purchasing Agent

Mclean, VA · On-site

... Assist with accounting-related purchasing matters within a complex corporate structure • Collaborate cross-functionally to ensure smooth execution of procurement initiatives Purchasing Agent ...

NCS Technologies, Inc.

Purchasing Clerk

Manassas, VA · On-site

$50K - $72K/yr

The Purchasing Clerk collaborates closely with cross-functional teams-including Accounting and ... Assist in resolving discrepancies related to purchase orders, invoices, receipts, pricing, and ...

Aston Carter

Technical Accounting Manager

Vienna, VA · On-site

Support acquisition accounting and purchase accounting analyses for newly acquired practices. * Assist with valuation-related accounting considerations and business combination assessments.

pca

Purchasing Manager

Gladstone, VA · On-site

... assist in making high level decisions guided by functional strategies and priorities, resource ... Bachelor's degree in accounting, Economics, Materials Management, Supply Chain Management, Business ...

NCS Technologies, Inc.

Purchasing Clerk

Manassas, VA · On-site

$50K - $72K/yr

The Purchasing Clerk collaborates closely with cross-functional teams-including Accounting and ... * Assist in resolving discrepancies related to purchase orders, invoices, receipts, pricing, and ...

NCS Technologies, Inc.

Purchasing Clerk

Manassas, VA · On-site

$18 - $23.25/hr

The Purchasing Clerk collaborates closely with cross-functional teams-including Accounting and ... * Assist in resolving discrepancies related to purchase orders, invoices, receipts, pricing, and ...

Hard Rock Hotel Cancun

Manager, Purchasing

Bristol, VA · On-site

$76K - $111K/yr

Prepares instruction/procedure manuals as required to assist department with all new systems and ... Material management, inventory accounting storage and distribution.**ABILITY TO:*** Be flexible to ...

Encore Hospitality

Accounting Clerk

Harrisonburg, VA · On-site

$18/hr

Prepare and process invoices, purchase orders, and expense reports. * Monitor and manage accounts ... Maintain accurate and up-to-date financial records and documentation. * Assist with internal and ...

Hard Rock International

Manager, Purchasing

Bristol, VA · On-site

$76K - $111K/yr

Prepares instruction/procedure manuals as required to assist department with all new systems and ... Material management, inventory accounting storage and distribution.**ABILITY TO:*** Be flexible to ...

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Accounting Purchasing Assistant information

What does an accounting purchasing assistant do?

An Accounting Purchasing Assistant is responsible for supporting both the accounting and purchasing departments by processing purchase orders, reconciling invoices, tracking inventory, and assisting with vendor communications. They help ensure that all purchases are properly documented and that payments are made accurately and on time. Additionally, they may assist with budget tracking, report generation, and resolving discrepancies between orders and deliveries. This role requires strong organizational skills and attention to detail.

What are the key skills and qualifications needed to thrive as an accounting purchasing assistant?

To thrive as an Accounting Purchasing Assistant, you need a solid understanding of basic accounting principles, purchasing procedures, and a high school diploma or associate degree in business or accounting. Familiarity with accounting software (such as QuickBooks or SAP), procurement systems, and Microsoft Excel is typically required. Strong organizational skills, attention to detail, and effective communication are important soft skills for managing vendor relationships and coordinating between departments. These abilities ensure accurate financial records, cost-effective purchasing, and smooth workflow within the organization.

How does an accounting purchasing assistant typically collaborate with other departments within an organization?

An Accounting Purchasing Assistant works closely with both the accounting and procurement teams to ensure seamless processing of purchase orders, invoices, and payments. This role often involves frequent communication with department managers to verify order details, resolve discrepancies, and confirm budget availability. Regular collaboration with vendors and the accounts payable team is also essential to maintain accurate records and timely payments. Effective teamwork and strong organizational skills are key to managing these cross-functional responsibilities efficiently.

What is the difference between Accounting Purchasing Assistant vs Procurement Clerk?

AspectAccounting Purchasing AssistantProcurement Clerk
CredentialsTypically requires accounting or finance certifications, basic purchasing knowledgeOften requires procurement or supply chain certifications, administrative skills
Work EnvironmentOffice setting, finance or accounting departmentOffice environment, procurement or supply chain department
Employer & IndustryBusinesses with finance and purchasing needs, retail, manufacturingOrganizations managing procurement processes, government agencies, corporations

The Accounting Purchasing Assistant and Procurement Clerk roles share similarities in supporting purchasing activities within organizations. While both work in office settings and may require related certifications, the Accounting Purchasing Assistant focuses more on financial aspects and accounting procedures, whereas the Procurement Clerk emphasizes procurement processes and supply chain management. Understanding these differences helps job seekers target the right roles based on their skills and career goals.

How much does an accounting purchasing assistant earn?

An accounting purchasing assistant typically earns between $35,000 and $55,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with certifications can earn higher salaries. The role often requires proficiency in accounting software and strong organizational skills.

Is an accounting purchasing assistant job stressful?

The accounting purchasing assistant role can be stressful due to deadlines, accuracy requirements, and managing multiple supplier relationships. Attention to detail, organizational skills, and familiarity with accounting software help manage workload and reduce stress levels.

What cities in Virginia are hiring for Accounting Purchasing Assistant jobs?

Cities in Virginia with the most Accounting Purchasing Assistant job openings:

Accounting Purchasing Assistant jobs near you
Infographic showing various Accounting Purchasing Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Purchasing Assistant - Inventory Control

Norfolk, VA • On-site

Paramount Industrial Comp
See more jobs at Paramount Industrial Compexternal

$22/hr

Full-time

Re-posted 4 days ago

Job description

SUMMARY

Assists Purchasing department with the day-to-day operations. Interacts with suppliers, both foreign and domestic, to maintain pricing and delivery schedules. Initiate purchase orders and amendments for parts and/or services. Interacts with internal personnel and acts as a liaison between supply orders and customer orders. Prepare, maintain and review purchasing documents, files, and reports. Interacts with Alliance partners on products and supply needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES (including the following, however, other duties may apply.)

  • Perform inventory control procedures to including cycle count and physical inventory processes.
  • Track stock rotation process and proper disposal accounting of outdated stock, identifying obsolete raw materials on a continuous basis and strategize on phasing out these items from inventory investment.
  • Generate daily material requirement reports and evaluate for action required.
  • Source raw materials as necessary, obtain price quotations from catalogues and suppliers.
  • Review and familiarize with all critical raw material components.
  • Process purchases within purchasing authority.
  • Evaluate safety stock levels for accuracy.
  • Notify production/sales/customer service concerning vendor delivery delays.
  • Continual review of Open PO reports and completing required actions.
  • Assist in resolution of supplier invoice discrepancies.
  • Complete raw material pricing documentation and work with accounting to ensure proper cost entry.
  • Support receiving department in obtaining required documentation from suppliers, and unloading when necessary. 
  • Troubleshoot delivery problems and assist in resolutions as necessary (i.e.; lost goods in transit, incorrect item delivery, shortages, and severe weather delays).
  • Enter data for production scheduling, stock replenishment/relocation and inventory adjustments.
  • Enter Freight Purchase orders, and maintain a freight log reconciliation sheet. 

QUALIFICATIONS

  • Basic knowledge of supply chain management in a manufacturing environment.
  • Good organizational skills.
  • Close attention to detail is essential.
  • Excellent communication skills
  • interpersonal skills
  • Proven negotiation skills a plus
  • Must be very proficient, quick, and comfortable with personal computer navigation and operation
  • MS Office software applications with strong understanding of Excel 

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