Fiscal Officer
Mangilao, GU · On-site
Maintain all summary accounting records for fiscal reports to awarding agencies. Maintain database ... Work closely with UOG Business Office and the Research Corporation of UOG on all financial ...
Fiscal Officer
Mangilao, GU · On-site
Maintain all summary accounting records for fiscal reports to awarding agencies. Maintain database ... Work closely with UOG Business Office and the Research Corporation of UOG on all financial ...
Accounting Office Associate information
What is an accounting office associate?
Accounting Office Associates are administrative professionals who support accounting departments by performing tasks such as processing invoices, managing records, assisting with payroll, and reconciling accounts. They often handle data entry, maintain financial files, and help ensure the accuracy of financial transactions. Their role is essential in keeping the office organized and supporting accountants and finance managers in their day-to-day responsibilities.
What are the key skills and qualifications needed to thrive as an accounting office associate?
To thrive as an Accounting Office Associate, you need a solid understanding of basic accounting principles, attention to detail, and proficiency in data entry, often supported by a relevant associate degree or coursework. Familiarity with accounting software such as QuickBooks, Microsoft Excel, and enterprise resource planning (ERP) systems is typically required. Strong organizational skills, accuracy, and effective communication set standout associates apart. These skills ensure reliable financial records, efficient office operations, and clear collaboration with team members and clients.
How does an accounting office associate typically interact with other departments within an organization?
Accounting Office Associates frequently collaborate with departments such as Human Resources, Operations, and Sales to ensure that financial records are accurate and up-to-date. They may process invoices from procurement, verify payroll data with HR, and reconcile accounts related to company sales. Effective communication and attention to detail are essential, as the role often requires clarifying discrepancies and supporting various teams with their financial needs. This cross-departmental collaboration provides a well-rounded view of organizational operations and can open doors to broader accounting or finance positions.
What is the difference between Accounting Office Associate vs Accounting Clerk?
| Aspect | Accounting Office Associate | Accounting Clerk |
|---|---|---|
| Credentials | High school diploma; some roles may prefer associate degree | High school diploma or equivalent |
| Work Environment | Office setting, supporting accounting departments | Office environment, handling routine financial tasks |
| Employer & Industry Usage | Used across various industries for administrative accounting support | Commonly found in finance, healthcare, and government sectors |
| Job Focus | Assisting with data entry, record keeping, and basic accounting tasks | Data entry, filing, and processing transactions |
The main difference between an Accounting Office Associate and an Accounting Clerk lies in their scope of responsibilities and sometimes in their qualifications. The Accounting Office Associate often has a broader role supporting accounting functions, while the Accounting Clerk primarily handles routine data entry and record keeping. Both roles are essential in maintaining smooth financial operations within organizations.
Can I get a good job with an accounting office associate's in accounting?
An accounting office associate role provides foundational experience in accounting tasks such as data entry, invoicing, and record keeping, which can lead to more advanced positions like accountant or financial analyst. Developing skills in accounting software and obtaining certifications like the CPA can improve job prospects and salary potential in the field.
Is an accounting office associate a stressful job?
An accounting office associate role involves handling financial records, data entry, and supporting accounting functions, which can be routine and deadline-driven. The level of stress depends on workload, deadlines, and work environment, but it generally involves attention to detail and organizational skills rather than high-pressure situations. Proper training and time management can help manage stress in this position.
What is the lowest position in accounting?
The lowest position in accounting is typically an accounting clerk or bookkeeper, responsible for basic financial record-keeping and data entry. These roles often require attention to detail and familiarity with accounting software but usually do not require advanced certifications or degrees.
Fiscal Officer
Mangilao, GU • On-site
University of Guam
Full-time
Re-posted yesterday
Job description
Position Information
Position Title Fiscal Officer Posting Number 061-26 Full or Part Time Full Time Work Schedule Monday to Friday, 8:00am to 5:00pm
Position End Date Salary Range UGPP/N-01 $54,918.00 - UGPP/N-10 $75,392.00 Per Annum
Job Description Summary CHARACTER OF DUTIES:
The Fiscal Officer will be a member of the University of Guam Center for Island Sustainability (CIS) and Sea Grant (SG) leadership, and will manage all financial functions including: accounting, billing, reconciling, budget development and tracking, financial operations, finance personnel management, insurance coverage, management of legal requirements and develops projections on individual project budgets, grant budgets, and capital improvement budget, reporting on revenue, training staff in accounting best practices, budgeting, disbursing funds, managing risk, implementing policies, and improving financial processes. Manage and provide oversight for all fiscal and accounting aspects of grants management for funds awarded to UOG CIS/SG from federal and other sources. Maintain all summary accounting records for fiscal reports to awarding agencies. Maintain database and grants management system for use by the Director and Associate Directors in monitoring project expenditures and cost-sharing commitments for all awards. Work closely with Sea Grant Associate Director to manage all awards using electronic (eSG) system. Work closely with UOG Business Office and the Research Corporation of UOG on all financial inquiries pertaining to UOG CIS/SG programs. Prepare all fiscal documents and other certifying financial instruments and audit all grants awarded and provide responses to all audit questions relating to compliance with state or federal regulations. Other duties as assigned.
Minimum Qualifications MINIMUM QUALIFICATIONS:
- Bachelor's degree in Accounting, Finance, Business, or related field.
- Three (3) years of relevant work experience.
PREFERRED QUALIFICATIONS:
- Master's degree in Accounting, Finance, Business, or related field.
- Knowledge of university, local, federal, and/or non-federal rules and regulations.
- Knowledge of University of Guam and Territory of Guam budgeting processes, and regulations and restrictions on various account types such as federal grants, interagency agreements, contracts, etc.
- Proficiency with commercial software and UOG programs such as Datatel, WebAdvisor, Microsoft Excel, and Microsoft Word.
MINIMUM KNOWLEDGE, SKILLS, AND/OR ABILITIES:
Knowledge of the theory, principles, and accounting practices, including governmental, cost, and/or plan utility accounting. Knowledge of principles and practices of management. Ability to review or interpret administrative policies, procedures, and practices. Ability to utilize the capability of an automated accounting system. Ability to prepare formal financial statements, reports, and balance sheets to meet federal grant program reporting requirements. Ability to analyze accounting relationships to assess deficit, cash flow, and cause effect for projection of governmental solvency. Ability to recommend and evaluate fiscal policies for uniform government action. Ability to supervise the work of others. Ability to understand and apply the budgeting and accounting information system's various principles, practices, and procedures. Ability to work effectively with the public and employees. Ability to communicate effectively both orally and in writing.
Physical Requirements Other Information EDUCATION:
Applicants claiming degrees or credit hours are required to have an original or certified copy of the documents (e.g. transcripts, high school diploma or GED certification) accompany the application.
WORK ELIGIBILITY:
Submission of completed job applications authorizes the University of Guam to seek and obtain information regarding the applicant's suitability for employment. All factors which are job related may be investigated (e.g. previous employment, educational credentials, and criminal records). All information obtained may be used to determine the applicant's eligibility for employment in accordance with equal employment opportunity guidelines. In addition, the applicant releases previous employers and job-related sources from legal liability for the information provided.
Section 25103, Chapter 25, Title 10 of the Guam Code Annotated requires college or university employees to undergo a physical examination, to include a test for tuberculosis (skin or x-ray), prior to employment and at least annually thereafter. A report of such examination must be conducted by a licensed physician within a state or territory of the United States and must be submitted upon request.
Federal law requires presentation of eligibility to work in the United States within seventy-two (72) hours of reporting for employment. Specifically, 8 USC 1324A requires the employer to verify the identity and eligibility to work in the United States of all newly hired employees. The University of Guam is required to comply with this law on a non-discriminatory basis. If you are hired to fill a position within the University of Guam, you will be required to present valid documents to comply with the law.
Due to budgetary constraints, UOG is not able to pay the additional application cost of $100,000 as required by the U.S. Presidential Proclamation for any applicants that will require an H1B Visa to legally work at UOG.
POLICE AND COURT CLEARANCE:
Section 25103, Chapter 25, Title 10 of the Guam Code Annotated requires college or university employees to undergo a physical examination, to include a test for tuberculosis (skin or x-ray), prior to employment and at least annually thereafter. A report of such examination must be conducted by a licensed physician within a state or territory of the United States and must be submitted upon request.
Federal law requires presentation of eligibility to work in the United States within seventy-two (72) hours of reporting for employment. Specifically, 8 USC 1324A requires the employer to verify the identity and eligibility to work in the United States of all newly hired employees. The University of Guam is required to comply with this law on a non-discriminatory basis. If you are hired to fill a position within the University of Guam, you will be required to present valid documents to comply with the law.
Due to budgetary constraints, UOG is not able to pay the additional application cost of $100,000 as required by the U.S. Presidential Proclamation for any applicants that will require an H1B Visa to legally work at UOG.
POLICE AND COURT CLEARANCE:
Pursuant to Public Law No. 28-24 and Executive Order No. 2005-34, applicants selected for a position are required to provide original police and court (Superior Court of Guam) clearances of no more than three (3) months old prior to commencement of employment. Off-island applicants must obtain clearances from their place of residence. Applicants are responsible for fees associated with obtaining the clearances.
HOW TO APPLY:
HOW TO APPLY:
All applicants must submit an online job application through UOG's online employment portal system at https://uog.peopleadmin.com and upload supporting documents with their application. For further information, please call 735-2350.
UNIVERSITY INFORMATION:
UNIVERSITY INFORMATION:
Information on the University's campus security and fire safety may be accessed at https://www.uog.edu/safety-security/. (under Links)
THE UNIVERSITY OF GUAM IS AN EQUAL OPPORTUNITY EMPLOYER AND PROVIDER:
THE UNIVERSITY OF GUAM IS AN EQUAL OPPORTUNITY EMPLOYER AND PROVIDER:
The University of Guam complies with Public Law 24-109 in reference to the provisions and requirements of the Americans with Disabilities Act. Assistance in EEO/ADA matters and inquiries concerning the application of Title IX and its implementing regulations may be referred to the University's Director, EEO and Title IX/ADA Coordinator, located at the EEO/ADA Office, Dorm II, Iya Hami Hall, Room 104, Telephone No. (671) 735-2244; TTY (671) 735-2243; or to the Office of Civil Rights (OCR).
Job Open Date 05/29/2026 Job Application Deadline Open Until Filled Yes Special Instructions to Applicants THE UNIVERSITY OF GUAM SOLICITS APPLICATIONS TO ESTABLISH A LIST OF ELIGIBLES FOR THE FOLLOWING REGULAR APPOINTMENT, FULL-TIME POSITION (SUBJECT TO THE AVAILABILITY OF FUNDS):
Please apply at: https://uog.peopleadmin.com
Applicants claiming degrees or credit hours are required to upload a certified copy of the documents (e.g., transcripts, high school diploma, or GED certification) to accompany the application.
Please apply at: https://uog.peopleadmin.com
Applicants claiming degrees or credit hours are required to upload a certified copy of the documents (e.g., transcripts, high school diploma, or GED certification) to accompany the application.
University of Guam is a drug-free work environment and an equal opportunity employer, military family, disability and veterans are encouraged to apply. Federal Law requires presentation of proof of identity and eligibility to work in the U.S. We comply with this law on a nondiscriminatory basis.
For technical assistance or inquiries in completing the application, please contact Eliza Soriano at esoriano@triton.uog.edu.
For further inquiries you may contact the University of Guam Human Resources Office at (671)735-2350 or email at uoghr@triton.uog.edu
Application Process