We are looking for a detail-oriented Bookkeeper to support property operations in White Plains, New York. This role combines financial recordkeeping with resident account support, leasing administration, and coordination across property management functions. The ideal candidate will help maintain accurate books, assist with collections activity, and keep daily processes organized and responsive.
Responsibilities:
• Record rent payments, enter recurring property charges, and maintain accurate tenant account balances.
• Process account updates such as credits, fee postings, and billing corrections while ensuring supporting documentation is complete.
• Review aging reports, follow up on overdue accounts, and work with leadership on repayment arrangements and next-step actions when balances remain unresolved.
• Oversee renewal administration for assigned properties by preparing offers, monitoring key dates, and updating lease records based on resident responses.
• Provide leasing support by assisting with application review tasks and assembling lease-related documents for new and renewing residents.
• Track maintenance requests from intake through completion, coordinate with vendors or onsite teams, and confirm residents receive timely updates.
• Prepare notices, maintain organized property files, and support move-out and unit turnover paperwork as part of daily administrative operations.
• Deliver operational support to property, accounting, and leasing leadership to help keep resident services and back-office workflows running smoothly.• Experience in bookkeeping with working knowledge of accounts payable, accounts receivable, and general financial record maintenance.
• Proficiency with QuickBooks and confidence using accounting systems to post transactions and review account activity.
• Ability to perform bank reconciliations accurately and identify discrepancies in a timely manner.
• Strong organizational skills with the ability to manage billing, leasing support, and maintenance coordination tasks simultaneously.
• Clear written and verbal communication skills for interacting with residents, internal managers, and external vendors.
• Comfortable handling collections-related follow-up with professionalism, discretion, and attention to detail.
• Ability to maintain accurate records and work effectively in a fast-paced property management environment.