Accounting Associate Jobs in Theodore, AL (NOW HIRING)

SUMMARY: Performs a variety of accounting duties to support accurate and timely financial transactions, reporting, and month-end close activities. This position is responsible for accounts payable, accounts receivable support, journal entries, bank reconciliations, account reconciliations, data analysis, and maintaining accurate financial records. The Accounting Specialist works closely with Finance, Operations, and other departments to resolve discrepancies, support internal controls, and improve accounting processes. No supervisory duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Process accounts payable invoices, including review of vendor invoices, coding, matching to purchase orders or supporting documentation, routing for approval, and timely entry for payment processing.
• Research and resolve accounts payable discrepancies by working with vendors, purchasing, receiving, operations, and other internal departments as needed.
• Maintain vendor records, supporting documentation, payment files, and other accounts payable records in accordance with Company procedures and record retention requirements.
• Support accounts receivable processes, including customer invoicing, cash application, account review, collection follow-up support, and resolution of billing or payment discrepancies.
• Prepare, review, and enter recurring and non-recurring journal entries with appropriate support and approval.
• Assist with month-end and year-end close activities, including accruals, reclasses, expense analysis, and follow-up on outstanding items.
• Perform monthly bank reconciliations and investigate reconciling items to ensure timely resolution.
• Prepare and maintain balance sheet account reconciliations, including review of supporting schedules and documentation.
• Analyze account activity, identify unusual transactions or variances, and communicate findings to management for review.
• Maintain accurate accounting records, schedules, reports, and supporting documentation to support internal controls, audits, and financial reporting requirements.
• Assist with preparation of financial reports, account analysis, and other accounting information requested by management.
• Support internal and external audit requests by gathering documentation, preparing schedules, and responding to accounting-related inquiries.
• Enter, maintain, review, and reconcile accounting data in NetSuite or other accounting systems used by the Company.
• Use Microsoft Excel to analyze data, validate account activity, prepare reconciliations, summarize financial information, and support reporting needs.
• Assist with identifying process improvements, strengthening accounting controls, improving documentation, and increasing efficiency within accounting workflows.
• Cross-train and provide backup support for accounting functions as needed, including AP, AR, general ledger, reporting, and administrative accounting tasks.
• Maintain confidentiality of financial, payroll, vendor, customer, and Company information.
• Maintain knowledge of applicable Company policies, accounting procedures, internal controls, and generally accepted accounting principles relevant to assigned duties.
• Perform other duties as assigned.
QUALIFICATIONS Associate’s degree in Accounting, Finance, Business, or related field required; Bachelor’s degree in Accounting, Finance, or related field preferred. Three to five years of accounting experience required. Experience with accounts payable, accounts receivable, journal entries, bank reconciliations, account reconciliations, and month-end close support is required. NetSuite experience preferred. Corridor experience a plus. Manufacturing, aerospace, or multi-department accounting environment experience preferred.
EDUCATION and/or EXPERIENCE
Associate’s degree or equivalent; and three to five years of related accounting experience and/or training; or equivalent combination of education and experience. Bachelor’s degree in Accounting, Finance, or related field preferred. Experience working with ERP systems, general ledger activity, reconciliations, and financial transaction processing is strongly preferred.
LANGUAGE SKILLS
Ability to read, analyze, interpret, and apply accounting procedures, Company policies, business correspondence, vendor statements, customer account information, purchase orders, invoices, reports, and other business documents. Ability to write clear correspondence, notes, reconciliation explanations, and other business communications. Ability to effectively communicate with vendors, customers, Team Members, supervisors, managers, and members of the business community.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals. Ability to compute percentages, rates, ratios, variances, account balances, accruals, reconciliations, aging balances, and other accounting calculations. Ability to prepare and interpret charts, tables, schedules, and basic financial reports.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to define issues, collect data, verify facts, reconcile differences, evaluate documentation, identify discrepancies, and draw valid conclusions. Ability to interpret instructions furnished in written, oral, diagram, or schedule form.
COMPUTER
Windows, NetSuite preferred, Corridor a plus, Microsoft Excel, Word, PowerPoint, Microsoft Outlook, accounting or ERP systems, reporting tools, document management systems, and other finance or business systems as required. Strong Excel experience required, including pivot tables, lookups, formulas, filtering, sorting, data validation, reconciliation worksheets, and financial analysis support.