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Account Payable Associate Jobs in Hallowell, ME (NOW HIRING)

Valley Beverage

Pricing Coordinator

Lewiston, ME

$25 - $28/hr

Support accounts payable by verifying laid-in costs on products for invoicing. * Update chain ... Associate's degree required; Bachelor's degree in a related discipline preferred. * Approximately 4 ...

All JobsAccount Payable Associate JobsAccount Payable Associate Jobs in Hallowell, ME

Account Payable Associate information

See Hallowell, ME salary details

$14

$22

$31

How much do account payable associate jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for account payable associate in Hallowell, ME is $22.35, according to ZipRecruiter salary data. Most workers in this role earn between $19.04 and $24.52 per hour, depending on experience, location, and employer.

What is an account payable associate?

Account Payable Associates are professionals responsible for managing a company's outgoing payments and financial obligations to vendors and suppliers. Their duties typically include processing invoices, verifying payment accuracy, reconciling accounts, and ensuring timely payments. They play a crucial role in maintaining accurate financial records and supporting the overall financial health of an organization. By handling the accounts payable process efficiently, they help prevent late fees, maintain good vendor relationships, and support financial reporting.

What are the key skills and qualifications needed to thrive as an account payable associate?

To thrive as an Account Payable Associate, you need a solid understanding of accounting principles, attention to detail, and proficiency in invoice processing and reconciliation, typically supported by a degree in accounting or finance. Familiarity with accounting software such as SAP, Oracle, or QuickBooks, and often knowledge of Microsoft Excel, is essential for managing transactions and records efficiently. Strong organizational skills, time management, and effective communication help you excel in managing deadlines and collaborating with vendors and internal teams. These skills ensure accurate financial records, timely payments, and smooth operations within the organization.

What are some common challenges faced by an account payable associate, and how can they be managed effectively?

Account Payable Associates often encounter challenges such as managing high volumes of invoices, ensuring timely payments to vendors, and resolving discrepancies between purchase orders and invoices. To manage these effectively, strong organizational skills, attention to detail, and clear communication with both internal teams and external vendors are essential. Many organizations also use automated accounting software to streamline processes and reduce manual errors, making adaptability to new technologies a valuable asset in this role.

What is the difference between Account Payable Associate vs Accounts Payable Clerk?

AspectAccount Payable AssociateAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles prefer associate degreeHigh school diploma or equivalent; some roles may prefer certification
Work EnvironmentOffice setting, finance or accounting departmentOffice setting, finance or accounting department
Employer & Industry UsageCommon in corporate finance teams across industriesCommon in finance departments, often in larger organizations
Primary ResponsibilitiesProcessing invoices, verifying expenses, maintaining recordsData entry, invoice processing, resolving discrepancies

Both roles involve processing invoices and maintaining financial records, often within similar office environments. The main difference lies in job titles used by employers; 'Account Payable Associate' may imply a broader or slightly more specialized role, while 'Accounts Payable Clerk' is more traditional. Both positions require similar skills and credentials, making them closely related in the finance and accounting field.

What are the most commonly searched types of Account Payable jobs in Hallowell, ME?

The most popular types of Account Payable jobs in Hallowell, ME are:

Account Payable Associate jobs near you

Administrative Assistant/Accounts Payable

Waterville, ME • On-site

Thomas College
Colleges, Universities, and Professional Schools • 51 - 200 employees
Learn more about Thomas Collegeexternal

$23 - $25/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 4 days ago

Job description

Description

Thomas College, located in beautiful Waterville, Maine, is defining what it means to be the College of the Future. With a strong commitment to innovation, career readiness, and community partnerships, Thomas College is consistently ranked by U.S. News & World Report as one of Maine's top colleges for social mobility. Our distinctive Guaranteed Job Program, accelerated undergraduate degrees, and flexible graduate programs empower students to advance faster in business, entrepreneurship, education, technology, applied STEM, and arts & science fields. At Thomas, belonging isn't a buzzword; it's a promise. We create a supportive, welcoming environment where every student is seen, valued, and prepared to thrive in a rapidly changing world. For more information visit Thomas.edu.


The Administrative Assistant position will provide support to Financial Affairs, Accounting and Human Resources by assisting in the day-to-day operations of the office and serving as the office receptionist. Additionally, the position is solely accountable for the processing and maintaining of timely and accurate accounts payable and all pertinent accounting records consistent with College policy and generally accepted accounting principles (GAAP).  


This is a full-time, non-exempt, hourly position.


The chosen candidate will serve as office receptionist. Run various reports and maintain various spreadsheets. Assist with special projects. Prepare Funds Requests/PO requests. Filing (both electronic and hard copy) and ensuring that employee personnel files are accurate and complete. Mail sorting/distributing. Process student refund checks weekly.


Process Accounts Payable 

Provide support and assist in integration of new Accounts Payable system

Monitor new Accounts Payable system

Promptly research (both internally and externally) all discrepancies with vendor payments to ensure compliance to both college policies and GAAP.

Manage monthly reconciliations

Manage office supply system.

Manage vendor purchase orders.

Manage disbursement of petty cash funds.


Most of the time spent performing the functions of the position are done at a computer workstation. Must be able to sit at a workstation and key for up to 7.5 hours a day 5 days a week.


Must have intermediate computer skills in Word, Excel, and Outlook. Basic knowledge of accounting. Ability to work in a fast-paced environment and ability to multi-task effectively. Good interpersonal and communication skills; ability to work effectively with faculty, staff, job applicants, and vendors. Ability to work independently as well as part of a team. 


Associates Degree in Accounting or a closely related field or 2 - 4 years experience with computerized accounts payable systems. Office administration experience preferred. Knowledge of Intuit Enterprise Solutions (IES) and/or third party payment platforms preferred.  


Thomas offers a competitive benefits package to include: 


Medical insurance, dental insurance, life insurance, disability insurance, 6% 403(b) matching plan, paid vacation, paid sick leave, thirteen paid holidays, on-site gym, meal discounts and free tuition for employees, spouse and dependent children.

Interested applicants should submit a cover letter, resume and names of three professional references. Please include an email address on your application materials.


Thomas College is an equal opportunity employer.
Thomas College's mission is to prepare students for success in their personal and professional lives, and for leadership and service in their communities.

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