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Academic Program Coordinator Jobs in Portland, OR

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Academic Program Coordinator information

See Portland, OR salary details

$30.8K

$60.8K

$100.2K

How much do academic program coordinator jobs pay per year?

As of Aug 23, 2026, the average yearly pay for academic program coordinator in Portland, OR is $60,764.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,700.00 and $71,100.00 per year, depending on experience, location, and employer.

What does an academic program coordinator do?

An Academic Program Coordinator is responsible for managing and supporting the administrative aspects of academic programs within educational institutions. This includes tasks such as scheduling courses, assisting faculty and students, coordinating program events, ensuring compliance with institutional policies, and maintaining program records. They often serve as a liaison between faculty, students, and administration to ensure the smooth operation of academic programs. Their role is crucial for facilitating effective communication and organization within educational departments.

What are the key skills and qualifications needed to thrive as an academic program coordinator, and why are they important?

To thrive as an Academic Program Coordinator, you need strong organizational abilities, experience in higher education administration, and typically a bachelor’s degree in education or a related field. Familiarity with student information systems, scheduling software, and office productivity tools like Microsoft Office is essential. Outstanding communication, attention to detail, and problem-solving skills help build relationships with students, faculty, and staff. These skills ensure efficient program operations, effective coordination, and a positive academic environment.

What are some common challenges faced by academic program coordinators when managing multiple academic programs simultaneously?

Academic Program Coordinators often juggle several programs at once, which can present challenges such as balancing competing priorities, managing tight deadlines, and ensuring consistent communication among faculty, students, and administrative staff. Staying organized and proactive is essential, as coordinators must track program requirements, schedule courses, and address student concerns promptly. Effective time management and strong interpersonal skills help coordinators successfully navigate these challenges while maintaining the quality and integrity of each program.

What is the difference between Academic Program Coordinator vs Academic Advisor?

AspectAcademic Program CoordinatorAcademic Advisor
CredentialsBachelor's degree often required; certifications varyBachelor's degree typically required; certifications less common
Work EnvironmentAdministrative offices, program planning settingsStudent services, counseling offices
Employer & Industry UsageColleges, universities, educational institutionsColleges, universities, academic support services
Primary FocusDeveloping and managing academic programsGuiding students on academic planning and course selection

While both roles are vital in educational settings, Academic Program Coordinators focus on managing and developing academic programs, whereas Academic Advisors primarily assist students with academic planning and course choices. Understanding these differences helps clarify career paths and job expectations in higher education.

What are the most commonly searched types of Academic Program jobs in Portland, OR?

The most popular types of Academic Program jobs in Portland, OR are:

What are popular job titles related to Academic Program Coordinator jobs in Portland, OR?

For Academic Program Coordinator jobs in Portland, OR, the most frequently searched job titles are:

What job categories do people searching Academic Program Coordinator jobs in Portland, OR look for?

The top searched job categories for Academic Program Coordinator jobs in Portland, OR are:

What cities near Portland, OR are hiring for Academic Program Coordinator jobs?

Cities near Portland, OR with the most Academic Program Coordinator job openings:

Academic Program Coordinator jobs near you
Infographic showing various Academic Program Coordinator job openings in Portland, OR as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $60,764 per year, or $29.2 per hour.

Administrative Coordinator

Obstetrics and Gynecology

Portland, OR • On-site

$30.34 - $41.02/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Division Of Perinatology And Department Of Obstetrics And Gynecology Coordinator

Hourly range for this position is $30.34 -$41.02; commensurate with experience, education and internal equity.

This position performs a variety of advanced programmatic and administrative tasks to support the academic, clinical and research missions of the Division of Perinatology and the Department of Obstetrics and Gynecology. This position supports twenty-four physicians, three researchers, some fellowship program support, and staff supporting the research programs.

Coordinator Functions
  • Manages offsite credentialing for Faculty
  • Coordinates weekly fellowship conferences for the Perinatology Division
  • Coordinates the fellowship program in conjunction with the department fellowship coordinator to ensure that division-specific ACGME obligations and regulations are met
  • Coordinates monthly evening research meetings and Maternal Fetal Medicine business meetings
  • Coordinates yearly Division Retreats
  • Serves as the backup coordinator for Grand Rounds for the Department in conjunction with faculty leader: Schedules programs, distributes agenda information, and coordinates speakers, CME, room, and food. Organizes broadcasting or recording of Grand Rounds as appropriate. Maintains Grand Rounds website.

Administrative Functions

  • Maintains faculty calendars and files, correspondence, and division files
  • Maintains Faculty licensure for Oregon and Washington (offsite contracts)
  • Coordinates travel arrangements for faculty and visiting faculty: makes reservations, notifies organizations to be visited; completes travel vouchers, expense claims, and reports; arranges calendar for visiting faculty.
  • Assists with interview scheduling for candidates and assists with new faculty onboarding.
  • Processes payments and/or reimbursements of faculty expenses, e.g., medical licenses, memberships, meeting/conference registrations. Includes making payments of other division-related expenses.
  • Processes monthly mileage logs for multiple faculty and multiple sites
  • Manages monthly medical director time logs for faculty serving in those positions off site
  • Analyze the expenditures on faculty Personal Business Expense reports and report suspected errors to proper personnel for action to enable producing faculty with accurate reporting.
  • Orders supplies and coordinates Facilities work orders for the division
  • Answers division phones from 8:00am-4:30pm. Routes calls appropriately and takes messages for faculty. Checks voicemail and returns messages daily.
  • Greets visitors to the division, and serves as a guide for visiting faculty and other visitors.
  • Provides superior customer service. Performs cross-coverage support for other administrative team members as needed.
  • Sorts mail for Department of OBGYN and manages updated department employee lists
  • Serves as network support for OHSU computer and telephone system (purchase software/hardware, coordinate moves and installations, coordinate repairs).

Other Duties As Assigned

  • Participates in back-up coverage for other divisional coordinators, as needed.
  • Performs other functions, as needed, to ensure a well operated division and department
Required Qualifications
  • Four years of general office or secretarial experience; OR An Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR A Bachelor's degree and two years of general office or secretarial experience; OR An equivalent combination of training and experience.
  • Use of Oracle and Microsoft Products including intermediate skill level in Word, Excel and PowerPoint. Well organized, detail-oriented, ability to work independently and complete projects on time. Ability to maintain confidentiality.
Preferred Qualifications
  • BA or BS
  • Experience with EPIC, Microsoft Access; and Adobe Acrobat form creation
  • Experience in an academic or clinical setting
Additional Details

Upload cover letter and resume. Please be sure to include months and years to the resume for jobs/experience.

Why Apply To OHSU?

We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu

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