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Covenant Presbyterian Church in Madison, WI, is seeking a Church Administrator. Covenant is a vibrant community of faith on Madison’s west side. The Church Administrator is an integral part of the church staff and will work to ensure the operations of the church office support the church’s mission and ministries. You will supervise the office and the use of the church building. You will work together with good people to make a positive impact. This is a full-time, in-office, salaried position. Experience with communications, technology, operations, and project management are desired. The salary range is $55,000-60,000 commensurate with experience. This position will include health/dental/vision insurance (full payment of single premium), a 401K retirement plan with up to 8% employer match, and paid time off.

More detailed position description is also available at covenantmadison.org. Resumes will be reviewed until the position is filled. Priority application deadline is Friday, June 12, 2026.

Send inquiries and resumes to covprespersonnel@gmail.com.

Position Summary

Provide organizational leadership and operational oversight for the administrative, communications, facilities, technology, financial processing and project management functions of Covenant Church. Ensure effective coordination of staff, volunteers, committees, vendors, contractors, and ministry. Serve as one of the church’s primary public-facing staff members while supporting the daily life, ministry, and operations of the congregation.

Essential Functions

1. Plan, develop, and execute all aspects of church communications, including Sunday and special service bulletins, weekly and monthly publications, devotional materials, stewardship and capital campaign communications, social media content, sermon transcripts, the church website, the Annual Report, and church directory production.

2. Supervise and coordinate the work of the Church Administrative Assistant, and, in conjunction with the Administrative Assistant, supervise maintenance staff and other designated personnel or volunteers in support of ministry goals.

3. Function as one of the church’s primary points of contact for congregants, visitors, volunteers, outside groups, contractors, vendors, and community partners, helping direct the daily flow of church operations and communication.

4. Lead planning and management for congregation-wide communications initiatives. Coordinate editing, graphic design, database management, volunteer collaboration and production timelines to support the church’s mission and ministries.

5. Serve as the church’s primary purchasing agent, coordinating purchasing responsibilities with the Church Administrative Assistant and staff.

6. Serve as the primary liaison between the church’s staff and its human resource partner, including oversight of staff timecards and coordination of payroll-related processes.

7. Manage and maintain church financial processing systems, including Vanco. Coordinate contribution-related administrative functions in collaboration with the Financial Coordinator and church financial volunteers.

8. Serve as the chief technology resource for the church and staff as the primary contact with the systems contractor. Oversee the use, maintenance, functionality and security of software assets and administrative systems, including the church’s database software and other operational platforms.

9. Provide technology support and troubleshooting for staff, volunteers, congregants, and outside groups using the church facility.

10. Serve as the primary point of contact for contractors, vendors and technicians providing service to the church. Coordinate routine maintenance inspections, schedules and repairs of church property and facilities, and seek resolution of maintenance emergencies.

11. Monitor, schedule, and coordinate maintenance for the church’s HVAC system with outside vendors and technicians, including regular servicing, troubleshooting and emergency response.

12. Coordinate with the Administrative Assistant and Maintenance Assistant in providing support for outside groups and community organizations using the church facility.

13. Serve as primary staff liaison to the Building and Grounds Committee and support additional committees as assigned, including meeting participation and coordination of committee-directed operational initiatives.

14. Coordinate and compile weekly staff meeting agendas and supporting materials, ensuring timely communication, organization of action items, and follow-up.

15. Regularly secure feedback from pastors, staff, volunteers, committee members and congregants regarding the effectiveness of communications, operations, and administrative systems.

16. Other functions as may be assigned or essential for efficient operation of the church, its staff and its congregants.

Other Responsibilities

1. Attend staff and committee meetings, retreats, and training sessions as able.

2. Take advantage of both internal and external opportunities for professional development, consistent with available funds.

3. Provide administrative coverage as needed when other staff are unavailable.

4. Coordinate with Sunday morning resource personnel and volunteers.

5. Maintain confidentiality and discretion regarding church, staff and congregation.

6. Respond to building, technology, and operational emergencies to minimize disruption to worship services, church operations and community events.

7. Perform other duties as assigned by the Pastor/Head of Staff.

Qualifications

1. A desire to learn and grow in a faith community.

2. Extended experience in office administration, operations management, communications, project management, or related experience[BE1] in these areas.

3. College or other post-secondary study is preferred, optimally in business administration, communications, organizational leadership, or a related field.

4. Ability to work occasional evenings, weekends and Sundays as part of a flexible work schedule.

5. Advanced writing, editing, communication, management, and organizational ability.

6. Advanced proficiency with office, communications, database, financial and graphic design software, including Canva, Adobe Acrobat and related Adobe products, Google Workspace, Microsoft 365, Breeze church management software, Constant Contact, Vanco, Playsign, and related web-based administrative platforms.

7. Proficiency with office equipment, audiovisual equipment, and related technology.

8. Demonstrated experience in graphic design, publication layout, database management, digital communications, and technology troubleshooting.

9. Strong interpersonal communication and hospitality skills to enhance interactions with staff, volunteers, congregants, outside groups, contractors, vendors, and community partners.

10. Demonstrated ability to manage multiple large-scale projects simultaneously, coordinate across committees, and maintain complex organizational systems while consistently meeting deadlines.

11. Ability to exercise sound judgment, maintain confidentiality, and manage operational responsibilities independently in a fast-paced ministry environment.

12. Valid driver’s license and ability to drive a vehicle for church errands.

Physical Requirements

1. Ability tomove freely throughout the church building and grounds as needed.

• 2. Ability to lift up to 20 pounds.