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Accounting Specialist

Department: Finance & Accounting

Reports to: Assistant Controller

Employment type: Full-time

Position summary

Environmental Comfort is building out its accounting team following the February 2026 acquisition by Meriton and is adding an Accounting Specialist to own the day-to-day accounts receivable and accounts payable functions across Environmental Comfort and Mid Ohio. This role processes AR and AP transactions in NetSuite or similar/equivalent ERP — customer invoicing and cash application on the receivable side, vendor bill entry and payment support on the payable side — and provides depth and dependable coverage alongside the existing AP/AR team member who supports Mid Ohio.

This is a hands-on transactional role for someone who is comfortable in a NetSuite or similar/equivalent ERP environment, understands the accounting behind the entries they post, and can keep customer and vendor accounts clean and reconciled through a busy post-acquisition integration. The right person is detail-driven, deadline-oriented, and ready to help standardize and document AR/AP processes as the team matures.

Key responsibilities

Accounts receivable

• Create and issue customer invoices in NetSuite or similar/equivalent ERP against sales orders/projects, using the correct entity template and coding.
• Apply customer payments and deposits accurately and on time, and keep unapplied/on-account items cleared.
• Maintain the AR aging — monitor past-due balances, issue customer statements, and support collections follow-up.
• Research and resolve billing discrepancies, short-pays, and disputes in coordination with sales and project teams.
• Maintain customer master records in NetSuite or similar/equivalent ERP (billing contacts, terms, remittance details).

Accounts payable

• Enter vendor bills in NetSuite or similar/equivalent ERP accurately and on time, matching to purchase orders and item/expense detail and applying the correct GL account, department, and subsidiary coding.
• Perform PO → receipt → bill matching and resolve discrepancies with purchasing and project teams before posting.
• Apply correct sales/use tax treatment on vendor bills, including Ohio ship-to rules and nexus considerations, and flag exceptions for review.
• Prepare payment runs (ACH, check, and card) for review and approval, ensuring proper authorization and supporting documentation for each disbursement.
• Reconcile vendor statements monthly, resolve discrepancies, and manage aged or disputed items.
• Maintain vendor master records in NetSuite or similar/equivalent ERP — W-9s, remittance details, payment terms — and support annual 1099 preparation.
• Own the AR/AP inbox and correspondence, responding to customer and vendor inquiries promptly and professionally.

Month-end close and reconciliation

• Support the AR and AP portions of the monthly close: received-not-billed accruals, AR/AP aging review, and clearing/suspense account cleanup.
• Reconcile AR and AP subledgers to the general ledger and assist with related balance-sheet account reconciliations.
• Assist with expense/card administration in Ramp and its reconciliation to NetSuite or similar/equivalent ERP.

Process, controls, and documentation

• Follow and help refine documented AR/AP standard operating procedures, contributing to versioned process documentation as workflows are standardized across EC and MO.
• Respect segregation-of-duties and internal-control requirements, keeping transaction processing appropriately separated from approval and system-administration functions.
• Provide backup coverage for AR/AP functions supporting Mid Ohio and cross-train to ensure continuity during PTO.

Required qualifications

• Hands-on NetSuite or similar/equivalent ERP experience — entering transactions, running searches/reports, and working within a multi-subsidiary environment.
• Prior accounts receivable, accounts payable, or general accounting experience in a business setting, with a working understanding of the AR and AP cycles.
• Foundational accounting knowledge — accounting coursework, certificate, or equivalent hands-on experience (a four-year degree is not required).
• Solid grasp of double-entry accounting and the general ledger — able to reason about debits, credits, and account coding rather than simply keying data.
• Strong attention to detail, accuracy under deadline, and organizational discipline.
• Proficiency with Microsoft Excel and Outlook.
• Clear, professional written and verbal communication for customer and vendor correspondence.

Preferred qualifications

• Associate's or bachelor's degree in Accounting or a related field (a plus, not required).
• Experience in a multi-entity / multi-subsidiary organization that consolidates up to a parent company.
• Familiarity with Ohio and multi-state sales/use tax and nexus concepts.
• Exposure to Ramp (or a comparable expense/card platform) integrated with NetSuite or similar/equivalent ERP.
• Experience supporting a system implementation, migration, or post-acquisition integration.
• 1099 preparation and vendor compliance experience.

Core competencies

• Ownership — takes full responsibility for the accuracy and timeliness of the AR and AP functions.
• Systems fluency — comfortable working within ERP tools; treats the system, not spreadsheets, as the source of truth.
• Analytical judgment — investigates discrepancies to root cause rather than working around them.
• Controls mindset — understands why segregation of duties and documentation matter and works within them.
• Collaboration — partners well with sales, purchasing, project teams, customers, vendors, and the broader finance group across EC and MO.