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Vote

Executive Administrator

Phoenix, AZ · On-site

Vote.Online, a new 501(c)(3) non-profit, nonpartisan voter engagement organization. Our mission is to register voters, provide simple and clear online voting information, and ensure more Americans ...

Vote

Social Media Administrator

Phoenix, AZ · On-site

Vote.Online, a new 501(c)(3) non-profit, nonpartisan voter engagement organization. Our mission is to register voters, provide simple and clear online voting information, and ensure more Americans ...

Vote Solar

Sr. Regional Director, California

ABOUT VOTE SOLAR Vote Solar's mission is to realize a 100% clean energy future through a solutions-driven, people first approach. Founded in 2002, Vote Solar advances just and equitable clean energy ...

Vote

Greek Life Strategic Specialist

Miami, FL · On-site +1

@VOTE is looking for a Greek Life Strategic Specialist to drive voter outreach and engagement within the sorority and fraternity communities nationwide. This role will focus on building meaningful ...

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Infographic showing various job openings at Vote in the United States as of August 2026, with employment types broken down into 6% Internship, and 94% Full Time. Highlights an 35% Physical, and 65% Remote job distribution.

Executive Administrator

Vote

Phoenix, AZ • On-site

Full-time

Re-posted 9 days ago

Job description

Vote.Online, a new 501(c)(3) non-profit, nonpartisan voter engagement organization. Our mission is to register voters, provide simple and clear online voting information, and ensure more Americans cast their ballots nationwide.
JOB DESCRIPTION: Vote.Online is seeking a detail-oriented Executive Administrator to support the Executive team with a wide range of administrative and operational tasks. This role plays a key part in keeping internal processes running smoothly and ensuring effective communication across teams and external partners. Responsibilities include handling invoices, coordinating schedules, maintaining office supplies, and supporting day-to-day administrative needs. This is an entry-level position with strong growth potential for candidates interested in organizational operations and leadership support.
PRIMARY RESPONSIBILITIES:
The primary responsibilities include, but are not limited to the following:
  • Maintain and update data across internal systems, including Google Sheets
  • Process, track, and ensure timely payment of invoices
  • Coordinate scheduling and respond to internal and external communications
  • Build and maintain professional relationships with aligned organizations
  • Oversee organization and upkeep of the Vote Online Airtable database
  • Manage and organize files within Google Drive
  • Support general administrative and operational needs of the Executive team

MINIMUM QUALIFICATIONS:
  • 1-2 years of experience in an administrative, research, or support role
  • Strong written and verbal communication skills, with an emphasis on clarity and professionalism
  • Proficiency with Google Workspace, including Docs and Sheets
  • Highly organized with the ability to manage tasks, timelines, and information efficiently
  • Demonstrates reliability, accountability, and a consistent follow-through on responsibilities
  • Able to work independently, take initiative, and manage priorities without constant oversight
  • Detail-oriented with a strong sense of ownership over assigned work
  • Dependable, responsive, and able to meet deadlines in a timely manner

"WOW!" SKILLS:
  • Past Executive Assistance experience
  • Past/present involvement in civic engagement

All applicants will be subject to a background check and would be required to sign an NDA for employment.

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