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Executive & Project Coordinator

The Viking Group

Employment Type: Full-Time

Work Arrangement: Hybrid

Location: West Virginia

About The Viking Group

The Viking Group is a West Virginia-based construction management, development,

and historic preservation firm focused on restoring and adaptively reusing

architecturally and historically significant buildings throughout Appalachia.

Our work brings together construction, preservation, real estate development, and

community revitalization. We are seeking an organized, dependable, and proactive

Executive & Project Coordinator to support our President while helping our project

teams remain organized, responsive, and focused.

Position Overview

The Executive & Project Coordinator will provide direct administrative support to the

President and assist with the coordination of active construction, development, and

historic preservation projects.

This position is ideal for someone who enjoys managing details, organizing information,

communicating with multiple stakeholders, and helping projects move forward. The

successful candidate will be comfortable working in a fast-paced environment where

priorities may shift and where initiative, discretion, and follow-through are essential.

Key Responsibilities

Executive Support

● Manage the President’s calendar, appointments, meetings, and scheduling

priorities.

● Coordinate travel arrangements, itineraries, reservations, and related

documentation.

● Prepare correspondence, reports, meeting materials, presentations, and internal

communications.

● Organize and maintain executive files, records, contact information, and

confidential documents.

● Track commitments, deadlines, and follow-up items on behalf of the President.

● Assist with meeting preparation, take notes when requested, and distribute

action items.

● Serve as a professional point of contact for clients, consultants, community

partners, and project stakeholders.

Project Coordination

● Support project managers and company leadership with administrative and

organizational needs.

● Maintain project files, contact lists, meeting records, schedules, and document

logs.

● Assist with proposals, qualifications packages, bid documents, contracts, and

project correspondence.

● Coordinate meetings with owners, architects, engineers, subcontractors,

vendors, and public agencies.

● Track project deadlines, deliverables, outstanding decisions, and required

follow-up.

● Help organize submittals, requests for information, change documentation,

closeout materials, and other project records.

● Assist with procurement, vendor coordination, and the collection of pricing or

supporting documentation.

● Prepare project updates, meeting agendas, status reports, and presentation

materials.

● Support historic tax credit, grant-funded, and public-sector project

documentation when needed.

Office and Business Operations

● Help maintain efficient administrative systems and office procedures.

● Assist with company events, community meetings, presentations, and business

development activities.

● Coordinate the collection and organization of information from employees,

consultants, and project partners.

● Identify opportunities to improve workflows, communication, document

management, and administrative processes.

● Perform additional duties that support the continued growth and success of The

Viking Group.

Qualifications

● Associate or bachelor’s degree in business administration, construction

management, communications, or a related field preferred.

● Two or more years of experience in executive support, project coordination,

office administration, construction administration, or a similar role.

● Strong organizational and time-management skills.

● Excellent written and verbal communication abilities.

● Ability to manage multiple assignments while maintaining accuracy and attention

to detail.

● Professional judgment and the ability to handle confidential information

appropriately.

● Strong follow-through and a willingness to take ownership of responsibilities.

● Proficiency with Google Workspace & Microsoft Office Suite.

● Experience with construction management or document-management software

is beneficial but not required.

● Experience in construction, architecture, engineering, real estate development,

historic preservation, or professional services is preferred.

The Ideal Candidate

The ideal candidate is:

● Proactive and comfortable anticipating needs.

● Highly organized without losing sight of broader priorities.

● Professional, approachable, and confident communicating with different

audiences.

● Able to work independently while remaining collaborative.

● Calm and resourceful when deadlines or priorities change.

● Interested in architecture, construction, historic preservation, and community

development.

● Motivated by meaningful projects that strengthen communities and preserve

important places.

Why Join The Viking Group

This position offers the opportunity to work closely with company leadership and

contribute to projects that preserve historic buildings, support economic development,

and create lasting value for communities throughout Appalachia.

The Executive & Project Coordinator will gain exposure to multiple areas of the

business, including construction management, development, historic rehabilitation,

project administration, and organizational operations. As the company grows, the

position may also provide opportunities for increased responsibility and professional

advancement.

Benefits

The Viking Group offers a competitive compensation package based on experience

and qualifications. Specific benefits and employment terms will be discussed during

the interview process.

How to Apply

Interested candidates should submit a resume to admin@vikingwv.com and a brief cover letter describing their relevant experience and interest in joining The Viking Group.

The Viking Group is an equal opportunity employer and considers qualified applicants

without regard to race, color, religion, sex, national origin, age, disability, veteran

status, or any other status protected by applicable law.

Pay: $65,000.00 - $80,000.00 per year