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General Function:           

Under the supervision of the Senior Accounting Specialist and in harmony with the mission and purpose of the established policies and goals of the YMCA of the Virginia Peninsulas, the Accounting Clerk is a member of a team responsible for supporting business and administrative transactions for Association Centers, supporting accounts receivable, and collections.   

Qualifications: 

1. Minimum 21 years of age.
2. A High School Diploma is required.  An Associate’s degree in a related field is preferred; a Minimum of two (2) years of administrative experience and working in an office environment is preferred.
3. Must be detail-oriented, able to juggle multiple tasks, prioritize efficiently, reliable, and provide quick and accurate data entry.
4. Must be able to master proprietary software and have experience with various software applications with computer proficiency in Microsoft Office/Excel. 
5. Must demonstrate leadership and the ability to work well with others.
6. Certification in CPR/First Aid/AED/O2 required within 60 days of hire.
7. Complete and maintain required training, including New Employee Orientation (NEO), bloodborne pathogens, Child Abuse Prevention (CAP), and sexual harassment.
8. Satisfactory completion of a criminal background check and Child Protective Services check.
9. Contingent upon acceptable credit report results.

Essential Functions: 

1. 1. Supports the mission, vision, and goals of the YMCA.
   2. Promotes a professional values-based culture by leading with the values of caring, honesty, respect, and responsibility.
   3. Leads in a manner that advances our cause to strengthen the foundations of the community through programs that focus on youth development, healthy living, and social responsibility.
   4. Wear staff uniform, name tag, or professional attire when appropriate.

Accounts Payable

1. 1. Records Accounts Payable activity in reconciliation software along with monthly journal entries.
   2. Supports the Association audit needs to include, but not be limited to, research, copying, journal entry preparation, and generating reports.
   3. Supports the Association’s Purchasing Card System and needs to include, but not be limited to, training, auditing cardholder statements, maintaining files, and generating monthly reports and statements.
   4. Maintains vendor contracts for annual Independent Contractor audits.
   5. Trains administrative positions and new hires on financial responsibilities, close-outs and bank deposits, Accounts Payable processes, to include SOP’s, Vendor Types, and payment
   6. Assists in preparation for Association Annual 1099 Filing.
   7. Provides documentation related to Reserve Purchases, Capital Campaign Expenses, and Assets to be capitalized. 
   8. Supports special projects and other related duties as assigned.
   9. Supports Internal Controls, safe and cash handling audit

Accounts Receivable:

1. 1. Provide oversight of accounts receivable balances, collections, and the maintenance of balances.
   2. Implement new reporting standards and requirements.
   3. Report out balances and trends to responsible parties.
   4. Develop and implement superior record-keeping standards of practice.
   5. Audit accounts receivable balances and adjust balances when required.
   6. Keep up to date with changes to programs and billings as they impact receivables.

Risk Management

1. 1. Acts as a leader in emergency situations. Report any accidents or incidents in a timely manner according to the Emergency Communication Action Plan.
   2. Ensures all members, guests, and program participants are in a safe environment and actively follow the center's Emergency Operations Plan (EOP).

YMCA Competencies (Leader):

Engaging Community, Communication & Influence, Inclusion, Collaboration, Emotional Maturity,

Functional Expertise.

Skills and Ability Requirements:

1. Ability to read, analyze, and interpret documents.
2. Ability to apply mathematical concepts to practical situations.
3. Ability to master proprietary software
4. Ability to develop, manage, and maintain Accounts Payable and Purchasing Card records.
5. Ability to complete reconciliation of balance sheet accounts.
6. Ability to meet deadlines.
7. Ability to manage numerous projects.
8. Ability to identify cash handling and reconciliation issues.
9. Ability to reason and define difficult problems with direction as to means and results. 
10. Ability to meet the physical demands of this position, which include mobility for travel to onsite support of Centers (various locations), conferences, touring facilities and properties, and participating in promotional and special events sponsored by the Association.
11. Must be able to lift, carry, push, and pull up to 10 lbs.

Effect on End Result:

1. Timely and accurate accounts payable activity, reports, and records.
2. Streamlined processes are in place to ensure compliance with financial and business operations.
3. A positive image of the YMCA is portrayed to members, staff, volunteers, and the community.
4. A pleasant and comfortable working environment is maintained for all staff.
5. Relationships are strengthened through intentional interactions.
6. The facility will be safe, clean, and enjoyable as measured by Q Checks and Risk Management Audits.
7. Superior quality standards are met.