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Health Information Management Associate 

Join us in caring for the most important people on Earth. We reward hard – working and caring professionals with competitive pay, great benefits and career growth opportunities.
 

St. Ann’s Community is looking for a dynamic full time Health Information Management Associate (H.I.M) for the St. Ann’s Home Neighborhood Admin Support Team at the Irondequoit Campus. The Health Information Management Associate plays a crucial role in creating a welcoming and organized environment, ensuring effective communication, and supporting several departments in the daily operations of the skilled nursing home.

St. Ann’s Community Offers:

• Full time
• Starting at $18 - $22.15/hr. 
• Health, dental & vision plans available
• Tuition reimbursement & Scholarship opportunities
• 403(b) Retirement Plan
• and other generous perks!

Job Description:

•    Serves as an extension of the HIM Department in supporting SAC’s interdisciplinary team under the direction of the Corporate Compliance Officer/HIM Manager, HIM Standards, and per Federal and State guidelines.   
•    Provides support and assistance to the clinical staff in navigating the E.H.R system.
•    Provides support and assistance to the clinical staff with understanding and mapping of the electronic health record documentation work flows.
•    Provides support and assistance to the clinical staff with residents/patients admission.
•    Responsible for entering resident/patient demographic information into the electronic health record upon admission and updates as needed.   
•    Responsible for generating and maintaining resident activity schedules and resident calendars upon admission.   
•    Labels and/or updates resident electronic medical record with various medical alerts per physician admission orders.  (i.e.: allergies).
•    Responsible for scanning and attaching all resident’s “hard-copy” clinical documentation into the health record as directed in the SAC Scan Process and Attachment Location Guidelines.
•    Responsible for taking resident/patient’s picture and uploading the image into the health record within 24 hours of admission.  .  
•    Provides support and assistance to the clinical staff in scheduling and follow-up for all regulatory provider visits.  
•    Completes and processes requisitions and/or referral for SAC ancillary services. (i.e.: Dental)
•    Completes and processes physician referrals for outside providers per MD orders.  
•    Provides support and assistance to clinical staff during the discharge process.  
•    Provides support and assistance to clinical staff during resident/patient hospital transfers.
•    Responsible for forwarding all necessary discharge and medical record information to the residents/patients primary care physician, specialist and/or surgeon for aftercare follow-up.
•    Guides SAC clinical staff of SAC’s HIPAA and Hi-Tech Security policy related to releasing resident/patient medical record documentation to the resident/patient, family members and /or an outside entity. 
•    Responsible for conducting audits and generating reports within the health record to identify possible documentation concerns and/or clinical work flow issues.  Reports audit findings to the unit NM, and CC and to the Corporate Compliance Officer/HIM Manager for follow-up.
•    Conducts/performs assigned medical record audits in the health record as assigned by Corporate Compliance Officer/HIM Manager.
•    Support, assist and cover fellow HIM Associates during special projects, and cover shifts when out on PTO or STO as directed by Corporate Compliance Officer/HIM Manager. 
•    Alerts HIM Technicians of resident condition changes to generate a chart review for capturing current ICD-10 diagnosis codes.
•    Communicates with Corporate Compliance Officer/HIM Manager possible conflict or unethical behavior upon the unit.
•    Assume responsibility for timely submission of monthly/yearly reports to the Corporate Compliance Officer/HIM Manager as directed. 
•    Liaison to ITS Help Desk for service and repairs of the unit’s copier/scanner/fax machine equipment.  Assures the machine has necessary supplies on hand for unit staff to utilize.  
•    Shares the responsibility of taking, transcribing and sharing the HIM Department monthly meetings.
•    Light food preparation and distribution.
•    Performs other duties as assigned by the Corporate Compliance Officer/HIM Manager.

Candidate Requirements:

• Experience working with the Geriatric Population Required
• Knowledge of Medical records, including medical terminology and NYS DOH Annual Survey process Required

Join us in Caring for the Most Important People on Earth

The employment policy of St. Ann’s Community is to provide equal opportunity to all persons.  Our company, therefore, has made a commitment to equal employment opportunity through a positive and continuing Affirmative Action Program. No employee or applicant for employment will be discriminated against because of race, color, religion, sex, national origin, age, disability, veteran status or any other Federal or State legally-protected classes.