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SWHC Surgery Center Workforce Solutions LLC

Purchasing Coordinator

(Full Time Position)

Position Summary:The Purchasing Coordinator is responsible for the timely processing, logging and tracking of purchases made on the Surgery Center’s behalf. The Purchasing Coordinator must work in tandem with the Inventory Control Technicians, accounting staff, clinical staff, and vendor partners to ensure that needed goods, supplies, and services are made readily available for ongoing operations, while maintaining cost-effective measures. 

Responsibilities:

The Purchasing Coordinator’s duties will consist of, but are not limited to:

• Maintain purchasing records and inventory database within MMIS (Envi).
• Receive and process departmental stock requisitions utilizing MMIS (Envi). Develop and monitor reasonable delivery of non-stock items with the vendors involved.
• Create, update & issue purchase orders directly to vendors via MMIS (Envi)
• Coordinate timely delivery of invoices to MedBridge billing department.
• Oversee and support Inventory Control Technicians at each facility
• Manage back-order resolutions with vendor & clinical staff partners
• Confirm that opened/received orders have been logged within MMIS prior to new orders being placed.
• Interact with vendors and sales representatives to negotiate pricing when necessary.
• Create and maintain a contact binder for all vendors and sales representatives.
• Identify PO reference notes with PT MRN for Direct-Bill orders
• Help coordinate procurement and return of special instruments and supplies needed for all cases.
• Create and maintain organized documentation for all contracts between the center and vendors within Envi Item Master.
• Create and maintain new inventory items within Envi Item Master.
• Work with GPOs, vendors, and other procurement partners to ensure applicable contract pricing is loaded for both Vendor and Item Master.
• Work with vendors, sales reps, and accounting staff on invoice disputes and process timely resolutions on pricing discrepancies & credits/ rebills.
• Participate in periodic inventory counts and outdates.
• Generate and provide supply-related reports as requested.
• Participate in budgetary development as needed
• Assist/support clinical staff in building & maintaining preference cards within HST
• Maintain open communications with department personnel to keep informed of their needs and desires. Continually review purchase items considering quality, utility and cost.
• Monitor & record inventory transactions between Surgery Centers when needed and notify applicable departments. 
• Make recommendations for, and assist with implementation of procedural changes.
• Evaluate vendor performance, and applicable recommendations to Supervisor/ Manager

Other Responsibilities: 

• Research products and solicit bids as needed.
• Meet with vendor sales representatives, clinical staff, and other stakeholders as needed related to the surgical products and services needs of the Surgery Centers.
• Assist clinical teams in times of need with day-to-day tasks including, but not limited to: helping with turnovers, positioning patients intraoperatively, discharging patients to cars
• Assisting clinical staff and leadership with various projects, assignments, or tasks as needed.
• May be required to travel or report to other facilities as assigned by management.
• May be required to transport equipment & supplies between sites on occasion

#LP

Qualifications:

• High school diploma or equivalent.
• Must possess knowledge of surgical supplies and related equipment.
• Must possess knowledge of proper cleaning technique per the Center’s policies and procedures.
• Must have full understanding of the English language, both verbal and written. 
• Strong communication skills (both written and verbal).
• Proficient in Windows, MS Office, and database management software.
• Experience & familiarity with Envi & HST preferred.
• Experience with navigating GPO contracts & related Tiers preferred.
• Experience and familiarity with ambulatory surgery terminology and purchasing preferred.
• Experience with data analysis and performing cost comparison in Excel preferred.
• Experience with contract negotiation and networking.
• Strong attention to detail.          
• Must be able to lift and carry boxes of moderate weight as needed.
• Self-starter: ability to push projects to completion with minimal oversight or instruction.
• Ability to work both individually and collaboratively with a team.