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Role: Meeting and Strategic Engagements Coordinator
Team: Strategic Higher Education, Higher Education, Membership and Access
Location: Full remote, possible travel to NY or Reston once or twice and then "potential" Las Vegas first week of November and must work EST
Rate: $30/hr on W2
ABOUT THE TEAM
The Strategic Higher Education (SHE) team is a high-performing, mission-driven group that partners with higher education institutions, states, and systems to advance Client programs and priorities. The team provides leadership across the organization on higher education strategy and maintains primary relationships with enrollment and admission leaders nationwide. As part of the Higher Education, Membership and Access (HMA) division, we collaborate across teams to promote Client programs and services, including the SAT Suite of Assessments, Advanced Placement, and BigFuture and our professional development opportunities, including Enrollment Leadership Academy, Enrollment Management Institute, national convenings (e.g., Forum, Higher Education Colloquium, Advocacy Conferences), and state convenings. We take a data-informed, relationship-driven approach to understanding member needs and tailor solutions that drive program adoption, increase student success, and advance the enrollment profession.
Our culture is energetic, collaborative, and results-oriented. We celebrate the growth of students, partners, and ourselves, and we take pride in achieving outcomes that expand educational opportunities.
ABOUT THE OPPORTUNITY
The Assistant Director, Strategic Higher Education-Enrollment Leadership (Temporary) provides high-level, confidential administrative and logistical support to ensure smooth daily operations and to facilitate flawless execution of member-focused engagements. This position plays a key role within the SHE unit, with responsibilities closely aligned to existing full-time assistant director roles. This position carries limited responsibility for budget planning, forecasting. Reporting to the Executive Director, this role manages complex calendars, meetings, communications, travel, and materials for internal and external engagements hosted by SHE. Serving as a trusted partner and key point of contact for SHE, the Assistant Director anticipates needs, solves problems proactively, and helps unit leaders stay focused on their most critical work while maintaining alignment across priorities in collaboration with Assistant Directors and the Senior Director for Strategic Higher Education.
ABOUT YOU

• You bring operational discipline and organization to managing complex projects, schedules, and budgets, with a consistent record of follow-through and delivery.
• You use financial data, systems, and established processes to plan, track, forecast, and reconcile budgets, manage approvals, and maintain accurate, auditable records.
• You lead procurement and vendor management activities, including contracts, invoices, payments, and timelines, while ensuring compliance with organizational policies.
• You prioritize work effectively and communicate clearly, escalating risks or issues early to keep work moving and prevent downstream challenges.
• You own operational work end to end, from planning through execution, reconciliation, and documentation, ensuring accuracy and continuity.
• You collaborate productively across teams, incorporate feedback, take accountability for outcomes, and exercise sound judgment and discretion with sensitive information.
• You perform well in fast-paced environments, maintain focus under pressure, and ensure leaders and teams are operationally prepared.
• You are highly proficient with operational tools, including Outlook, travel coordination, expense reporting, and you adapt quickly to systems that improve efficiency and control.

PRIMARY RESPONSIBILITIES
Meeting Coordination (50%)

• Plan, coordinate, and execute logistics for professional development suite, retreats, external meetings, national events and convenings.
• Secure meeting spaces and participant lodging as needed, and provide on-site logistics in partnerships with other staff and external partners.
• Provide operational management for virtual, hybrid, and in-person engagements. Coordinate logistics, schedules, communications, and meeting materials.
• Order and manage materials for meetings and engagements as needed
• Track and oversee meeting satisfaction.
• Support team engagement activities such as ad-hoc meetings, and internal meetings and retreats.

Budget Planning and Management (30%)

• In collaboration with Executive Director and Senior Director, plan, forecast, and reconcile budgets. Partner with Assistant Directors to monitor expenses, manage risks, and stay within budget.
• Manage vendor relationships, contracts, invoicing, and procurement processes.
• Manage expense reimbursement process for external presenters, meeting attendees, and collaborators.

Operational Support (20%)

• Track and manage requests, internal communications, and workflows for Executive Director and Senior Director, as needed.
• Partner and collaborate with internal and external partners across Client to align calendars and ensure consistent coordination

MINIMUM QUALIFICATIONS

• Bachelor's degree required.
• 3–5 years of professional experience in project, event and budget management.
• Independent budget planning and vendor management experience.
• Strong organizational, communication, and collaboration skills.
• High level of skill using Microsoft Office products (Outlook, Word, Excel, PowerPoint).
• Experience with Zoom, Slack, and Salesforce.
• Willingness to travel periodically

All roles at Client require:

• A passion for expanding educational and career opportunities and mission-driven work
• Curiosity and enthusiasm for emerging technologies, with a willingness to experiment with and adopt new AI-driven solutions and comfort with learning and applying new digital tools independently and proactively.
• Clear and concise communication skills, written and verbal
• A learner's mindset and a commitment to growth: welcoming diverse perspectives, giving and receiving timely, respectful feedback, and continuously improving through iterative learning and user input.
• A drive for impact and excellence: solving complex problems, making data-informed decisions, prioritizing what matters most, and continuously improving through learning, user input, and external benchmarking.
• A collaborative and empathetic approach: working across differences, fostering trust, and contributing to a culture of shared success