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ReportsTo:
Head of Marketing

Employment Type:Part-Time, Hourly

Schedule:25-30 hrsweek (hoursM-Th9:00a-3:00p, Fri9a-12p)

POSITION SUMMARY:

The Administrative Assistant - Marketing & Business Development Support will provide backend administrative and creative support to the Business Development and Marketing teams. This role focuses on streamlining team organization,supportingdigital content for social media and online presence, coordinating trade showlogistics, andleveragingAI-powered tools to enhance productivity. The ideal candidate will be highly organized, creative-minded, tech-savvy, and able to manage database entries, creative asset coordination,and supportsocial content scheduling.

Key Cultural Competencies:

• Highly ethical, honest, andoperatesfrom the highest levels of integrity

• Team player with a collaborative spirit and customer service mindset

• Professional in demeanor and appearance, graceful under pressure

• Creative mindset with appreciation for design, visual communication,andcontentquality

• Tech-savvy with enthusiasm forleveragingAI tools to improve work efficiency

• Values free enterprise, patriotic

• Interest in aerospace and tactical industries

• High work ethic, self-motivated, and proactive

• Organized, detail-oriented, and strong planner

• Positive, energetic, and skilled at building relationships at all levels

• Dedicated, dependable, and loyal

• Flexible, adaptable, innovative, and embraces change

• Lifelong learner committed to professional growth

Key Responsibilities& Results:

Backend Organization & Database Management

• Upload,maintain,and update CRMdatabaserecords inmultiple platforms (GoHighLevel,Hubspot)ensuring all client/prospect/ leadinformation andinteractions are documented accurately

• Ensure CRM hygiene and data quality standards are upheld

• Upload and organize business card information into databases

• Organize and manage trade show schedules,logistics, and content calendars

• Maintain organized digital filing systems to support team efficiency and information accessibility

• Perform data entry across multiple systems with accuracy and attention to detail

• Streamline backend processes to improve team workflow and productivity

• Database CRM recordsmaintainedwith high accuracy and completeness

• Task delivery on brand and on time

• Backend processes streamlined to improve team efficiency

• Demonstrated productivity gains through strategic AI tool implementation

Creative Content & Digital Presence(Supervised)

• Design and own a virtual weekly bulletin boardshowcasingdepartment updates, achievements, and announcements

• Coordinate/ ordercreative assets includingmarketingcollateral, presentation templates,business cardorders

• Supports schedule and coordinate social media content across LinkedIn, Instagram, Facebook, and other platforms

• Assistwith content creation for blogs, case studies, email campaigns, and website updates

• Support the development of presentations, product sheets, and sales collateral for digital and print use

• Maintain brand consistency across all materials and communications

• Maintainsocial content calendars

• Weekly bulletin board and industry updates published on time with engaging,accuratecontent

• Social media content delivered consistently across all platforms

Trade Show & Event Logistics

• Coordinate comprehensivelogisticsfor trade shows, conferences,andindustry events

• Organizecollateral preparation, shipping, and on-site materials for events

• Organize trade show schedules and timelinesto ensure smooth execution

• Support pre- and post-event marketing activities including promotional materials and follow-up coordination

• Coordinate and organizelogisticsforBDsite visits as needed

• Support travel arrangements for business development and marketing teams

• Track event-related expenses and vendor communications

• Trade shows and events coordinated successfully with proper materials,logistics, and timelines

Qualifications:

• US Citizen

• 2+ years of experience in administrative, marketing, or business development support roles

• Willingness touseAI tools for content creation, productivity, or creative work

• Proficiencywith Microsoft Office Suite

• Strong organizationalskills

• Exceptional written and verbal communication skills

• Ability to work independently and manage multiple priorities

Skills and Attributes:

• Highly organized, proactive, and detail-oriented with focus on quality and accuracy

• Tech-savvy with enthusiasm for learning and implementing new tools, especially AI applications

• Ability to work cross-functionally and support diverse teams in Marketing and Business Development

• Experience with CRM systemsarea plus

• Experience with social media platforms and scheduling tools are a plus

• Experience with design tools (Canva) or willingness to learn

• Experience coordinating trade shows, events, or business travel is a plus

• Excellent time management and ability to juggle multiple priorities simultaneously

• Strong problem-solving skills and resourcefulness in backend operations

• Professional communication style adaptable to different audiences

• Self-starter who takes initiative to streamline processes and improve efficiency