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Highland Educational Services Jobs Information

Infographic showing various job openings at Highland Educational Services in the United States as of August 2026, with employment types broken down into 25% Full Time, and 75% Part Time. Highlights an 100% Physical job distribution.

Project Succeed Administrative Assistant (Grant)

Highland Educational Services

Freeport, IL • On-site

$17.57 - $26.35/hr

Full-time

Posted 10 days ago

Job description

Administrative Assistant, Project Succeed (Grant Funded)
Highland Community College is seeking a skilled and motivated Administrative Assistant; Project Succeed to support the daily operations of a federally funded student support program. This full-time position is contingent upon the availability of grant funding and is integral to supporting student success through administrative excellence and program coordination.
Key Responsibilities:
  • Gather, enter, and update information in databases for reports and other documents.
  • Generate necessary forms and maintain records and files.
  • Provide administrative support, including preparing correspondence and other written documents.
  • Respond to inquiries and complaints, and determine appropriate resolutions.
  • Schedule and prepare for meetings, manage mail, appointments, and calendar.
  • Create and distribute the departmental newsletter, including editing, publishing, and printing.
  • Order and maintain inventory of office supplies; process purchase orders and invoices.
  • Prepare and process financial documents, including check requests, travel and expense reports.
  • Inform program students of events, meetings, and schedule changes.
  • Participate in committees or employee work groups, as needed.
  • Perform other duties as assigned.
What We're Looking For:
Education and Experience:
  • High school diploma required; Associate's degree preferred.
  • Two years of office experience, or an equivalent combination of education and experience that provides the required knowledge and skills.
Skills and Knowledge:
  • Understanding of office administration principles and practices.
  • Proficiency with office equipment, computer operations, and Microsoft Office.
  • Ability to prepare and format reports, maintain records, and handle data with confidentiality.
  • Excellent customer service and interpersonal skills.
  • Ability to communicate effectively and compose professional documents.
  • Ability to work collaboratively with a diverse population of students, faculty, and staff.
Why Join Highland Community College?
  • Opportunity to make a direct impact on student success through program support.
  • Collaborative work environment with diverse students and colleagues.
  • Professional development opportunities within a grant-supported setting.
Salary & Benefits:
  • Salary Range: $17.57 - $26.35 per hour
  • Comprehensive benefits package. Details are available at www.highland.edu/employment .
How to Apply:
Interested applicants should apply online at www.highland.edu/employment. Applications are not complete until the following materials are submitted:
  • Online application
  • Cover letter
  • Resume
  • Unofficial transcripts
  • Contact information for three professional references

For alternative application methods or questions, contact Human Resources at 815-599-3426. Applications will be accepted until the position is filled.
Equal Opportunity Employer:
Highland Community College is an Equal Opportunity Employer. Applications from veterans, minorities, individuals with disabilities, and other diverse groups are strongly encouraged.

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