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Description
SCOPE: The position is responsible for administering, monitoring, and enforcing regulatory compliance requirements related to contract administration, Federal Labor Standards, Economic Inclusion, Minority and Women-Owned Business Enterprise (MBE/WBE) participation, Section 3, environmental reviews, and other federal, state, and local compliance requirements associated with contracts entered into by the Cincinnati Metropolitan Housing Authority (CMHA).
This position promotes CMHA's mission by ensuring all contracts are administered with Integrity, Accountability, Accuracy, Timeliness, Quality, and Professionalism, while fosteringRespectand Exceptional Service in all interactions with contractors, vendors, residents, government agencies, and internal stakeholders. The incumbent demonstrates InitiativeandCreativity by identifying opportunities to improve compliance processes, strengthen partnerships, and enhance organizational performance.
ESSENTIAL DUTIES AND RESPONSIBILITIES:The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required.
• Represent CMHA as the primary contract compliance resource regarding Economic Inclusion, Federal Labor Standards, Davis-Bacon, Section 3, and applicable federal, state, and local regulations while demonstrating professionalism and exceptional customer service.
• Administer and ensure proper application of Davis-Bacon prevailing wage requirements, identifying applicable exemptions and ensuring full regulatory compliance.
• Monitor contracts for compliance with applicable labor standards, procurement requirements, MBE/WBE participation goals, Section 3 requirements, environmental review requirements, and other regulatory obligations.
• Develop, recommend, and implement compliance procedures and internal controls that promote accountability, accuracy, consistency, and continuous improvement.
• Build and maintain collaborative relationships with contractors, vendors, community partners, government agencies, and internal departments through outreach, education, and technical assistance that reflects CMHA's values of Respect and Exceptional Service.
• Develop and maintain comprehensive contract compliance programs, performance metrics, and statistical reporting for agency leadership.
• Investigate complaints, payroll discrepancies, and suspected labor standards violations in a fair, objective, and timely manner.
• Develop and implement corrective action plans for contractors found to be non-compliant and monitor progress toward resolution.
• Recommend debarment or other enforcement actions when appropriate for repeated or significant violations.
• Conduct on-site compliance reviews, interviews, investigations, and audits related to wage and hour requirements, Economic Inclusion, Section 3, and contract compliance.
• Review certified payrolls and supporting documentation to verify compliance with prevailing wage requirements and ensure discrepancies are corrected promptly.
• Perform routine audits of contract files, including Capital Fund Program (CFP), RAD, and other federally funded projects, to ensure complete and accurate documentation.
• Maintain contractor performance and responsibility records to ensure contracts are awarded only to responsive, responsible, and eligible vendors.
• Prepare quarterly and special compliance reports regarding Section 3, MBE/WBE participation, labor standards, and other regulatory requirements for executive leadership and governing agencies.
• Assist agency departments during internal audits, external audits, HUD reviews, and compliance monitoring activities.
• Maintain solicitation records, assign solicitation numbers, and provide prevailing wage determinations as requested.
• Maintain complete and accurate documentation supporting labor standards administration, contract compliance activities, investigations, and enforcement actions.
• Ensure compliance with HUD regulations, special statutory programs, grant requirements, and other applicable federal, state, and local laws.
• Prepare reports and correspondence required by regulatory agencies, executive leadership, and the immediate supervisor.
• Attend and participate in pre-bid conferences, pre-construction meetings, contractor conferences, and project meetings to communicate CMHA compliance expectations.
• Communicate compliance concerns to department leadership and work collaboratively with contractors to achieve timely corrective action, including wage restitution when required.
• Monitor legislative and regulatory changes affecting procurement, labor standards, Economic Inclusion, grants, and contract compliance, advising leadership of operational impacts.
• Review and update Standard Operating Procedures (SOPs), compliance forms, procurement documents, and related administrative processes to improve efficiency, quality, and regulatory compliance.
• Identify and pursue grant opportunities that support agency initiatives by preparing applications and required documentation.
• Manage the environmental review process, ensuring timely completion, documentation, and regulatory compliance for applicable projects.
• Administer and maintain compliance within systems including SAM.gov, Grants.gov, Grant Solutions, HEROS, eLOCCS (or applicable HUD systems), and other required compliance platforms.
• Attend professional development opportunities, webinars, conferences, and training to maintain current knowledge of labor standards, procurement, grants, Economic Inclusion, environmental compliance, and applicable regulations.
• Demonstrate Initiative and Creativity by recommending process improvements that strengthen compliance, operational effectiveness, and service delivery.
• Perform other duties as assigned.
Requirements
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each competency satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
DESIRED QUALIFICATIONS:
• Excellent written, verbal, and interpersonal communication skills with the ability to establish effective working relationships with government agencies, contractors, consultants, residents, community organizations, and employees.
• Strong analytical, organizational, problem-solving, and project management skills.
• Demonstrated commitment to accuracy, quality, accountability, and timely completion of assignments.
• Ability to interpret and apply complex federal, state, and local regulations.
• Ability to exercise sound judgment while maintaining confidentiality and professionalism.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and database applications.
• Knowledge of HUD regulations, procurement requirements, contract administration, labor standards, grants management, and public sector compliance is preferred.
EDUCATION/EXPERIENCE/CERTIFICATIONS:
• Bachelor's degree in Business Administration, Public Administration, Legal Studies, Construction Management, Contract Management, or a closely related field. An equivalent combination of education and experience may be considered.
• Minimum of five (5) years of progressively responsible experience in contract compliance, procurement, labor standards administration, grants management, contract management, public administration, or a related compliance field.
• Experience working with HUD-funded programs, Davis-Bacon Labor Standards, Section 3, MBE/WBE programs, federal grants, and public procurement is strongly preferred.
• Relevant professional certifications in procurement, compliance, contract management, labor standards, or grants administration are desirable.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to maintain a stationary position, operate computers and other office equipment, move about the office, attend onsite and offsite meetings, and communicate. The employee must be able to sit or stand for eight hours while performing essential work duties. The employee must be able to accurately exchange information in person, in writing and via e-mail and telephone. The employee must be able to perform essential job functions in an environment that could have increased stress levels.
OTHER:The incumbent must possess and maintain a valid driver's license in state of residence and maintain an insurable driving record under the terms and conditions of the CMHA auto liability policy. The incumbent may have no more than 6 accumulated points in 3 consecutive years.
NOTE: As a condition of employment at CMHA, you must agree to and pass a drug screen test, criminal background check, and motor vehicle check