Cathedralenergy

Rime is seeking an Administrative Assistant who will be provide administrative support, and intake of routine and/or confidential materials/inquiries.  Composes regular correspondence and memoranda. The Administrative Assistant will coordinate travel arrangements and responds to general inquiries. This position requires advanced organizational and time management skills, the ability to perform multiple tasks and prioritize responsibilities in a fast-paced working environment.

Key Responsibilities

• Greet and sign-in visitors/couriers, answer main switchboard 
• Provide support for Accounts Receivable/Billing (daily invoicing of all outgoing shipments), Parts order quote requests/receives all incoming Customer purchase orders, creates sales orders and updates equipment repair status
• Data entry
• Facilitate boardroom bookings, catering, and company meetings or events
• Maintain/Order for kitchens, general office, lab and shop supplies as necessary
• Submits building maintenance requests as necessary
• Maintain staff directories and extension lists
• Mail – open, sort, date stamp and distribute all incoming mail
• Other duties as assigned
• Maintain filing system(s) (electronic and hard copy)
• Maintain job related data and files
• Assists int eh development of reports and presentations
• Knowledge to promot and apply the established Quality Management System within his/her scope of work

Qualifications

Education

• High School Diploma or equivalent
• 1+ years of experience of office/administrative experience
• Experience with Microsoft Office (Word, Excel, Outlook and PowerPoint)

Skills

• Works well independently or within a team environment
• Excellent computer skills
• Proficiency in English both written and verbal
• Ability to multi-task
• Professional, credible, pleasant and sincere