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Location: This is an on-site role located at our Plainview, NY Headquarters, requiring on-site presence 5 days per week.

Job Summary

We are looking for a creative, highly organized, and detail-oriented Design Assistant to join our fast-paced design team. This role works closely with the Design Director and supports cross-functional partners to help bring innovative costume, accessory, and seasonal product concepts to life. The ideal candidate has a passion for design and an eagerness to learn all aspects of the product development process – from concept through production.

Responsibilities

• Partner with the Design Director and design team to develop costumes, accessories, and other seasonal products.
• Research emerging fashion, costume, color, and consumer trends, as well as new materials and construction techniques, to inspire innovative product concepts.
• Assist in creating original design concepts, sketches, and presentation materials.
• Prepare and maintain detailed specification sheets and technical packages, ensuring accuracy throughout all stages of product development.
• Support the development process by tracking revisions, samples, and approvals.
• Create and present seasonal mood boards, color palettes, and trend presentations for cross-functional meetings.
• Maintain organized material libraries, trim and component archives, fabric swatches, and reference samples.
• Assist with sample reviews, fit sessions, and product evaluations, documenting comments and required changes.
• Collaborate with Product Development, Sourcing, and Production teams to ensure products meet design intent, quality standards, and development timelines.
• Organize digital design files, artwork, and seasonal archives to ensure easy accessibility.
• Perform additional design and administrative tasks as needed to support the team.

Qualifications

• Bachelor’s degree in Fashion Design, Costume Design, Product Design, or related field.
• 1-3 years of design or product development experience, preferred.
• Proficiency in Adobe Creative Suite, especially Illustrator and Photoshop.
• Strong sketching, color, and presentation skills with an understanding of design development processes.
• Understanding of technical design, including product specifications and construction details, preferred.
• Strong eye for design, detail, and consumer trends, with interest in costumes, Halloween, and seasonal products.
• Excellent organization with the ability to manage multiple projects and deadlines.
• Collaborative, self-motivated team player with strong communication skills and eagerness to learn.

Ad Populum Offers

• Opportunity to shape the future of a growing company
• Competitive salary and benefits package
• Opportunities for professional growth and development
• Collaborative and supportive work environment

The hiring range for this on-site position is between $45,000.00 – 55,000.00 per year ($21.00-$26.00 per hour) commensurate with experience.

Rubies: Rubies II LLC is the world's largest designer, manufacturer and distributor of Halloween costumes and accessories. We offer a vast selection of products that extends well beyond Halloween, helping people around the world celebrate holidays and special occasions from Easter to Mardi Gras, St. Patrick's Day to Christmas, New Year's Eve to bachelorette parties and everything in between. With costumes and accessories from the hottest licensed properties and our stellar in-house design team, we offer something for everyone in the family... even your pets! With our finger on the pulse of pop culture, our license portfolio includes collections from movies and TV shows like Batman, Beetlejuice, Wizard of Oz, Game of Thrones, Five Nights at Freddy's, Jurassic World, and Baby Shark, and iconic characters like Superman, Barbie, Wednesday Addams, Chucky, Wonder Woman, Garfield, Teenage Mutant Ninja Turtles, and many more.

Ad Populum LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law.