Front Desk Assistant
Zanes Law, a dynamic law firm, is seeking a Front Desk Assistant to join our amazing team. We are looking for an individual with a passion for delivering exceptional customer service and a commitment to excellence. The successful candidate will be organized, detail-oriented, self-motivated, and possess effective communication skills.
This is a full-time on-site position, Monday through Friday, from 8:00 am to 5:00 pm located at 4580 E Grant Rd, Tucson, AZ.
Responsibilities:
- Greet and welcome clients, employees, and visitors to the office, creating a professional and friendly atmosphere
- Oversee inventory of office supplies and restock items as needed
- Maintain office clean and tidy: lobby, conference rooms, kitchen, copy room, etc.
- Monitor and process incoming/outgoing mail, including printing and mailing legal documents
- Assist staff in preparing conference rooms for meetings and interviews
- Answer questions from clients and visitors to ensure they receive the help they need
- Monitor and process faxes and other correspondence between offices
- Assist with occasional duties outside of the office, such as going to the post office, courthouse, or any other necessary office errands
- Verify case file billings and assist clients with filling out paperwork and scanning documents
- Closing of client files via our case management software, Filevine
- Perform other duties as assigned by management
Requirements:
- 1 year of professional office experience
- High school diploma or GED required; college degree or enrollment in a current program preferred
- Know computer software including Office 365
- Excellent oral communication skills and an outgoing personality
- Ability to adapt in a fast-paced environment and handle multiple priorities
- Elevated level of quality and accuracy with obtaining and documenting information
- Able to multitask and learn quickly
- Must thrive in a team environment
- Reliable and dependable with work schedule
- Driver's License and continuous clean driving record, you will be driving our company vehicle
- Excellent comprehension and critical thinking skills
- Ability to type at least 35 WPM and navigate multiple software applications
Benefits:
- Company-sponsored health, vision, and dental benefits
- 401(k) with employer contribution, profit sharing, and cash balance pension plan
- Paid vacation and sick time
- Paid holidays
- A diverse work atmosphere
- A knowledgeable, high-achieving, experienced, and fun environment
- A management team who invests in you
- Intentional events meant to make you have a sense of belonging
- A clear path for career growth and advancement
Salary:
