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Finance & Accounting Manager (Part-Time)

XpanseHR | Primarily Remote | Radnor, PA (Weekly In-Person Requirement)

About XpanseHR

XpanseHR is a trusted provider of Human Resources Advisory, Compensation, and Executive Search services to organizations across industries. For over 20 years, we have partnered with clients to help them build, manage, and develop high-performing teams.

As we continue to grow, we are seeking a Finance & Accounting Manager to play a critical role in maintaining the financial integrity and operational discipline of the firm.

The Opportunity

This is a hands-on, high-trust role responsible for the day-to-day financial operations of the firm.

You will work closely with the CEO as a key partner, ensuring accurate financial reporting, actively managing cash flow, and supporting informed business decision-making.

This position is ideal for a seasoned accounting professional who thrives in a small business environment and values autonomy, accountability, and flexibility.

Key Responsibilities

Financial Management & Reporting

• Manage general ledger, journal entries, and account reconciliations
• Prepare monthly, quarterly, and annual financial statements (GAAP)
• Lead month-end and year-end close processes
• Maintain financial records in QuickBooks (Desktop and Online)

Cash Flow & Accounts Receivable

• Oversee invoicing tied to client agreements and billing milestones
• Actively manage accounts receivable with consistent follow-up
• Monitor and maintain strong cash flow discipline

Payroll & Financial Administration

• Process payroll on strict bi-monthly deadlines
• Manage AP/AR, expense reimbursements, W-2s, and 1099s
• Support benefits administration, including 401(k) and insurance coordination

Compliance & Controls

• Execute financial policies and internal controls
• Coordinate with external accountants, auditors, and advisors
• Support tax filings and regulatory compliance

Leadership Partnership

• Provide clear, accurate financial reporting and insights to the CEO
• Respond to ad hoc financial requests and analysis needs
• Identify opportunities to improve financial processes and efficiency

In-Person Responsibilities

• Retrieve and process incoming mail and client payments
• Deposit checks (mobile and occasional bank visits)
• Support financial workflows tied to physical documentation

What Success Looks Like

• Financials are accurate, timely, and reliable
• Cash flow is actively managed and predictable
• Payroll and reporting deadlines are consistently met
• Leadership has clear visibility into financial performance
• The accounting function operates smoothly with minimal oversight

Qualifications

Required

• Bachelor's degree in Accounting, Finance, or related field
• 7-10+ years of progressive accounting experience
• Experience in a small business or professional services environment strongly preferred
• Strong knowledge of GAAP and core accounting operations
• Hands-on experience with AP/AR, payroll, and financial reporting
• Advanced proficiency in QuickBooks Desktop and QuickBooks Online (required)
• Strong attention to detail and organizational skills

Preferred

• CPA or similar certification
• Experience working directly with executive leadership

What Sets This Role Apart

• High Trust Environment - This role includes access to financial systems and bank accounts; integrity is essential
• Direct CEO Partnership - You will work closely with leadership and have visibility into the business
• Autonomy & Ownership - You will operate independently while maintaining alignment with leadership
• Flexible Structure - A part-time role designed for experienced professionals seeking meaningful work with flexibility

Role Details

• Part-time: 10-20 hours per week
• Primarily remote with flexible scheduling
• Weekly in-person presence required in Radnor, PA
• Must be within reasonable commuting distance
• Work hours aligned with key financial deadlines (payroll, month-end, reporting cycles)

Why Join XpanseHR

At XpanseHR, we are a service-driven, collaborative team committed to helping organizations succeed. This role offers the opportunity to contribute in a meaningful way while working in a flexible, professional environment built on trust and accountability.

Employment Type: PART_TIME