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API_TBA2_JAB_20260722_CORA.docx
*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE
ADDITIONAL PROCUREMENT INFORMATION (API)
Title & Level
Technical Business Analyst 2
Work Group Location
Portland, OR
Specialty
N/A
Offsite Work Eligibility*
Remote Restricted Eligible - Must live within 125 miles of the Work Group Location. Official Duty Station is the home address.
Organization
JAB
Number of Days Onsite
1 days per Month
Hours
Full-Time, up to 40 hours
Additional Information
Overtime
5% anticipated
On-Call
No
Travel
Up to 5% for meetings
FN Status
NOT open to Foreign Nationals
* Current telework, remote work and onsite support is based on BPA's business needs and is subject to change or termination at any time.
** Assignments with the "Remote" Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.
OVERVIEW
Assignment
This contract Technical Business Analyst assignment will support the Technology Compliance Program Manager and the Compliance Program within the Chief Information Office (CIO) at the *** (BPA). This assignment will assist with monitoring technology policies, conducting opportunity analyses for the program, developing program materials, monitoring agency compliance requirements, supporting the facilitation of internal audit reporting activities, drafting processes, reviewing documentation for accuracy, and developing a SharePoint library and process for tracking technology compliance work.
Organization
Internal Business Operations (JAB): Internal Business Operations (JAB) plans, directs, implements, executes, and improves J's internal business operations. JAB oversees the day-to-day coordination and integration of business activities, liaises with business lines and corporate functions, and manages product & service deliveries as agreed upon. JAB supports internal and external customers across all BPA locations with staff in both Portland, Oregon and Vancouver, Washington. JAB manages the CIO organization's budget, staffing plans, acquisition program, compliance program, continuity program, CIO policies, reporting functions, and develops and implements internal business process improvements. Successful candidate will possess the ability to follow established procedures with precision and consistency, especially regarding deadlines.
ASSIGNMENT RESPONSIBILITIES
Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Compliance Program Support and Process Facilitation:
Support the Technology Compliance Program manager with assisting in the development and review of program documentation including strategy and maturity plans.
Recommend and draft processes and procedures following Business Process Management (BPM) standards and guidelines.
Provide timely and professional responses to stakeholders regarding the status of their requests, verifying that deliverables meet deadlines with a high level of customer service.
Conduct gap analysis and draft program strategic work plans and timelines accordingly for review by BPA stakeholders
Create presentations and materials for the Compliance Program Manager and management review
Analyze new directives, policies, regulations, and other requirements for the implications on current and future functions or processes. Prepare and present these findings to applicable audience or Subject Matter Experts (SME) for action.
Develop alternative solution options and provide recommendations for informed decision making
Analyze process areas for continuous improvement opportunities and present findings and recommendations to management
Assist in developing cross-organizational processes that support the Technology Compliance Program or have a touch point with the program.
Policy Documentation:
Conduct an inventory of all J-org owned, enterprise, and local policies, as well as CIO memos and review the policies with management. Maintain an internal J-org repository of local policies and CIO memos. Analyze and monitor policies for changes, applicability, and review dates.
Facilitate and coordinate internal J-org policy reviews and edits with the policy owners, review leads, SMEs, and other team members. Verify that policies are reviewed and edits are delivered to the Policy Working Group or CIO and provide status reports throughout the review cycle.
Track policy documentation in the policy repository throughout its lifecycle, verifying all records are complete and logically organized.
Perform quality assurance checks on policies to verify all required information is present and accurate before submission.
Assist in creating, organizing, and maintaining a centralized repository for all policy-related documents.
Audit Coordination:
Assist the Compliance Program Manager with gathering required documentation for external audit requirements.
Assist the Compliance Program Manager with gathering required responses or documentation for internal compliance audits, such as the Reliability Compliance Program (RCP), with area owners and SMEs. If needed, coordinate with internal audit personnel for questions or follow up on the internal compliance audits.
Assist the Compliance Program Manager in gathering and consolidating quarterly audit report entries and verifying their timely submission in the BART system.
Maintain organized records of audit submissions and related communications for auditing and tracking purposes in locations as designated by the Technology Compliance Program Manager.
Maintain internal records for AAA, IAP, and other internal reporting.
Assist in the preparation of presentation materials to management, committees, or executives
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
A degree in information technology/systems, business administration, or a closely related technical discipline is preferred.
With an applicable Bachelor's degree, 7 years of experience is required.
With an applicable Associate's degree, 9 years of experience is required.
Without an applicable degree, 11 years of experience is required.
Experience should be consistent with the specific requirements of technical business analysis and information technology and progressively more technical in nature.
Required Technical Skills & Experience (required on matrix)
Basic familiarity with regulatory and compliance requirements, such as FISMA, NIST, NERC, FMFIA, or others.
Basic experience with audits and reporting
Basic experience with policy writing
Proficiency with process diagramming (Visio)
Proficiency with the Microsoft Office Suite (Outlook, Excel, Word).
Proficiency with SharePoint (or similar) for file management.
Strong technical writing and the ability to present information in various forms such as textual, graphical and statistical.
Strong time management skills with the ability to triage requests and manage competing priorities.
Preferred Skills & Experience (optional on matrix)
Prior experience in a federal government or contracting environment.
Prior experience in FISMA and NIST guidance
Prior experience in policy writing
Additional Requirements (not required on matrix)
Valid U.S. Driver's License is required.
Appendices
The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:
Offsite Work
Remote Work Program
Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)
Training Type
Details
Provided by
BART/Resolver
BPA
Power BI
BPA
Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.
CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES
The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager's acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.
Area of potential Closely Associated / Inherently Government function
Mitigation Measures
Access to Confidential / Sensitive Information
CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)
CFTE must complete annual Information Security and Privacy Awareness training.
CFTE must complete and pass background investigations of an appropriate level.
Acquisition Planning / Source Selection
CFTE are not permitted to serve as "voting" members for acquisition selections.
All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).
All acquisition documents (requirements,
SOW's, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.
Only Contracting Officers are authorized to obligate BPA funds.
Agency / Org Planning
All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.
Budget / Finance Prep
Only Federal Employees may determine budget priorities & allocations.
BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.
Contract Management
All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.
All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).
Decision Making
CFTE may provide input and recommendations to decision-makers.
Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.
Direction & Control
(directing BFTE)
CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.
Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.
Disposing Govt. Property
All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).
Dissemination of Agency/Policy Information / Training
All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.
Inspection / IT Testing
Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).
HR Support
CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).
All work products must be reviewed and finalized by appropriate federal employees.
Policy Development
BPA's process for Policy development includes multiple levels of federal review prior to acceptance / adoption.
Interpretation of Policy/Regulations
Only BPA federal employees may determine the applicability and interpretation of regulations.
CFTE are not permitted to "interpret" regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.
Representing BPA
Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.
CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.
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*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE
ADDITIONAL PROCUREMENT INFORMATION (API)
Title & Level
Technical Business Analyst 2
Work Group Location
Portland, OR
Specialty
N/A
Offsite Work Eligibility*
Remote Restricted Eligible - Must live within 125 miles of the Work Group Location. Official Duty Station is the home address.
Organization
JAB
Number of Days Onsite
1 days per Month
Hours
Full-Time, up to 40 hours
Additional Information
Overtime
5% anticipated
On-Call
No
Travel
Up to 5% for meetings
FN Status
NOT open to Foreign Nationals
* Current telework, remote work and onsite support is based on BPA's business needs and is subject to change or termination at any time.
** Assignments with the "Remote" Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.
OVERVIEW
Assignment
This contract Technical Business Analyst...