Wolf Powder Coating

Entry Level Office Administrator

We are seeking a reliable, organized, and detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for supporting daily office operations, managing administrative tasks, and assisting with basic bookkeeping functions. Experience with QuickBooks Online is strongly preferred.

Responsibilities

• Day-to-day office administrative duties
• Answer phones, respond to emails, and assist customers professionally, as needed
• Schedule appointments and maintain calendars
• Prepare and send invoices, process payments, and track and follow up on receivables
• Maintain accurate records and filing systems
• Assist with data entry and document preparation
• Order office supplies and coordinate office needs
• Support management with special projects and administrative tasks
• General administrative and clerical duties
• Perform basic bookkeeping duties using QuickBooks Online
• Assist with accounts payable and accounts receivable

Qualifications

• Previous office administration experience preferred
• Experience with QuickBooks Online strongly preferred
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to multitask and work independently
• High attention to detail and accuracy
• Spanish fluency preferred (spoken and written)

What We Offer

• Competitive pay based on experience
• PTO, Health, Dental, Vision, AFLAC, 401(k)
• Stable, professional work environment
• Opportunities for growth and advancement
• Supportive team atmosphere

If you are dependable, organized, and have experience with office administration and QuickBooks Online, we would love to hear from you.