Willow Search Partners

Recruiting Coordinator - Temp Role (Expected duration 3 months+)

Hybrid: Greenwich, CT

The Team

The Recruiting team supports both experienced hiring and campus recruiting initiatives, playing a key role in attracting and onboarding talent across all levels of the organization—from interns and entry-level candidates to seasoned professionals.

The Role

The firm is seeking a Recruiting Coordinator to support day-to-day recruiting operations.

Responsibilities include:

• Coordinating high-volume interview scheduling across multiple teams, ensuring a seamless experience for candidates and interviewers
• Managing candidate communications, including scheduling, confirmations, and follow-ups
• Building and maintaining interview schedules, including real-time adjustments during onsite interview days
• Providing onsite support during interview days, including greeting candidates and ensuring smooth execution
• Assisting with planning and logistics for campus recruiting events and interview programs
• Coordinating event operations such as venue management, catering, materials, and execution
• Supporting internship program logistics and related events
• Arranging candidate travel and accommodations
• Processing candidate reimbursements and vendor payments
• Maintaining accurate candidate data within the applicant tracking system
• Delivering a high-quality experience to both internal stakeholders and external candidates
• Communicating effectively with hiring managers, recruiters, and external partners
• Assisting with ad hoc HR and recruiting-related projects as needed

Qualifications

• Bachelor’s degree required
• 1–3+ years of experience in an administrative or coordination role; experience in financial services is a plus
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Professional demeanor with strong interpersonal skills
• Ability to work independently and take initiative
• Strong problem-solving and decision-making abilities
• Experience with project coordination
• Proficiency in Microsoft Office Suite (including Outlook)
• Familiarity with applicant tracking systems (e.g., Greenhouse) is a plus

Equal Opportunity Statement

The company is an equal opportunity employer and considers all qualified applicants without regard to legally protected characteristics.