Weassist.io

Hiring: Part-time - HR Assistant

About Us, WeAssist, the Hiring Team

Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families. Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles. Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses. Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference. An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don't just work—they grow.

Key Responsibilities of the HR Assistant

Onboarding & Offboarding

HR Systems, Tools & Data Management

Benefits & Insurance Administration

Employee & Client Communication

⏱ PTO, Timekeeping & Reporting

Company Property Monitoring

Key Qualifications of the HR Assistant

Proven experience in HR administration, people operations, or operations support

Exceptionally detail-oriented with a strong track record of data accuracy

Able to work independently, prioritize recurring tasks, and follow through without reminders

Trusted with sensitive employee and client information; discretion is non-negotiable

Confident using Google Workspace, spreadsheets, and internal dashboards

Clear, professional written communication skills

⏱ Hands-on experience with time-tracking or monitoring tools (e.g., Hubstaff, Teramind) (Nice-to-have)

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process

Why Are We Hiring an HR Assistant? Our team is hiring an HR Assistant to support the HR Director by taking ownership of day-to-day people operations and administrative HR workflows. This role exists to reduce manual oversight, maintain clean and reliable HR data, and execute recurring HR workflows with precision and consistency. You'll be the go-to person for onboarding, offboarding, benefits coordination, HR tracking, and routine HR communications—making a real impact on how smoothly the organization runs.

If you're someone who takes pride in clean systems, timely execution, and being trusted with critical HR processes, you'll thrive in this role. Responsibilities of the HR Assistant:

Your responsibilities include:

• Onboarding & Offboarding
  • Send orientation calendar invites and coordinate onboarding timelines
  • Create and manage individual team member folders in Google Drive
  • Upload, organize, and track all onboarding documentation
  • Follow up on missing or pending onboarding requirements
  • Assign VPN licenses and coordinate system access
  • Schedule offboarding calls and ensure all exit steps are completed
  • Remove system and VPN access for separated team members
• HR Systems, Tools & Data Management
  • Maintain HR trackers, dashboards, and internal spreadsheets
  • Ensure data accuracy across HR systems, PTO tracking, benefits, and reports
  • Verify updates are completed correctly and in the proper sequence
  • Identify inefficiencies and assist with process improvements or automation
• Benefits & Insurance Administration
  • Monitor benefits eligibility after probationary periods
  • Send enrollment forms to eligible team members
  • Submit completed forms to the insurance provider
  • Validate Statements of Account for accuracy
• Employee & Client Communication
  • Act as an HR point of contact for team members, clients, and internal teams
  • Respond to routine HR inquiries and escalate when needed
  • Assist with pay increase requests by organizing and tracking documentation
• ⏱ PTO, Timekeeping & Reporting
  • Maintain client-specific PTO policy records
  • Track and update PTO usage in monitoring sheets
  • Generate Hubstaff and Teramind reports
  • Prepare weekly internal updates (new hires, birthdays, anniversaries)
  • Coordinate with Client Success on missing or incorrect time entries
• Company Property Monitoring
  • Facilitate client requests for company-issued equipment
  • Source suppliers and submit options for approval
  • Prepare and send Company Property Agreements
  • Maintain accurate company property tracking summaries

Get To Know WeAssist!

(Not your average Recruiting Firm…)

Started by Reef Colman just six years ago, is not your typical staffing agency...

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 120 Outsourced Professionals. We help US businesses find skilled remote workers and connect these workers with good employers.

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Company Culture and Core Values:

At WeAssist, we move fast, think big, and create lasting impact. We're more than just a recruiting firm—we're a tight-knit community that values integrity, accountability, and growth, ensuring every professional and client finds the right fit, not just any fit. Here, you'll thrive in an inclusive, high-performance culture that challenges you to be 1% better every day while making a real difference in the world.

Our core values include:

• Integrity – Do the Right Thing, Always
  • Even when no one's watching, we lead with honesty, character, and trust.
• Expectation – Set the Target Early
  • We align from the start—no guessing games. Clarity creates confidence.
• Reiteration – Say It Back, Get It Right
  • We confirm understanding by repeating what we heard. Listening is a two-way street.
• Major Ownership – Being 1% Better Every Time
  • No blaming, no excuses. We take full responsibility and ask, "What can I do better?"
• Radical Transparency – Keep It Real
  • We speak with openness and honesty.
• Proactive Effort – Stay Ahead of the Game
  • We don't wait for fires—we prevent them. Anticipate, act, exceed.
• Communication – Listen First, Speak with Clarity
  • We listen to understand, not just to reply. The clearer we are, the stronger we move!
• ‍ We Talk About Projects, Not People – No Gossip Zone
  • We go directly to the source. Discuss issues, not individuals—unless it's for solutions.
• Be Curious – Ask, Learn, Level Up
  • Curiosity drives growth. We ask smart questions and never stop learning.
• Emotional Regulation – Keep Cool Under Pressure
  • We stay calm, think clearly, and lead with emotional maturity—especially when it's tough.
• A-Player Mentality – Results Over Excuses
  • We get things done. Whatever it takes to win with integrity, we're in.
• One More Mindset – Because It Matters to Someone
  • One more call. One more check-in. One more push. Every extra effort counts.