Vortech Mechanical

The Administrative Assistant with AR/AP Knowledge will support the organization's financial and administrative operations within a small team of 1-3 members. Reporting directly to the Controller, this role is essential in managing accounts receivable and payable processes along with performing general office duties.

Responsibilities

• Manage accounts receivable and accounts payable transactions
• Perform accurate data entry related to financial records
• Conduct collections activities to ensure timely payments
• Handle basic office duties to support daily administrative functions
• Coordinate with the Controller and team to streamline accounting workflows
• Assist with scheduling and communication tasks as needed

Preferred Qualifications

• 3+ years of experience in administrative support with emphasis on AR/AP
• Proficient in Microsoft Office Suite
• Strong skills in scheduling, communication, and organization
• Effective time management and problem-solving abilities