University Student Union

University Student Union California State University, Northridge Student Assistant Employee Job Description

Under the supervision of the Pride Center Manager, the Student Administrative Support Assistant I is responsible for performing a wide variety of general office and business tasks related to the day-to-day operation of University Student Union (USU) Pride Center department requiring skill, judgement and decision-making.

Job duties include:

• Providing clerical and administrative support to the Pride Center department including but not limited to answering phones, simple to complex typing, heavy filing, photocopying, faxing, scanning documents, dispensing of departmental information and maintaining office systems.
• Conducting departmental research and assessment, and generating reports
• Creating, updating, and archiving office documents, events, and room reservations
• Creating and reconciling budget tracker for each Pride Center event
• Preparing preliminary monthly Executive Director Report submissions
• Maintaining inventory of office and event supplies
• Working with established computer programs including but not limited to Word, Excel, Outlook
• Attending weekly staff meetings and bi-weekly one-on-one meetings with Pride Center Manager
• Keeping track of Pride Center internal tasks, projects, and programs
• Assisting in maintaining and archiving all project files in organized and consistent manner
• Managing the Pride Center email account and responding to inquiries as needed
• Performing other related duties as assigned

Qualifications:

Education:

Must be a currently enrolled CSUN student

Experience:

Previous related experience and/or specialized education preferred

Experience volunteering and/or working with LGBTQIA+ students preferred

Knowledge, Skills, and Abilities:

Ability to be firm yet kind, using strong interpersonal skills to ensure timely delivery of all projects

Ability to effectively coordinate and prioritize multiple tasks and adhere to deadlines with limited supervision

Proven leadership, organizational, and time management skills

Confident and positive personality with excellent problem-solving skills

Must have knowledge of modern office procedures

Ability to maintain a neat appearance and courteous disposition

Must be detailed oriented, self-motivated, and possess strong initiative

Ability to execute written correspondence, reports and organize data accurately

Ability to make independent decisions and make recommendations

Solid verbal communication skills required, including ability to make public presentations, share relevant information, ask questions, listen well and respond appropriately

Solid written communication skills required, including composition, grammar, spelling and punctuation

Ability to identify problems and/or concerns relative to position of employment, and recommend viable solutions

Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision

Ability to work in a culturally diverse, ethnically pluralistic environment

In addition and through this position, the Student Administrative Support Assistant I will have the opportunity to learn, develop, and acquire the following transferable skills:

Administrative:

Clerical: Relating to work in an office, especially routine documentation and administrative tasks such as filing, data entry, appointment scheduling, etc.

Tech-savvy: The knowledge to operate modern devices and softwares effectively in the workplace.

Time Management: The process of managing one's time effectively and productively to complete multiple assigned tasks.

Interpersonal:

Communication: The ability to effectively give and receive information.

Diversity & Inclusion: Recognizes diverse cultural practices, customs, values, and norms of an individual or group in order to promote diversity and inclusion within the organization.

Strategic Planning:

Project Management: The ability to initiate, plan, and execute a project or event.

Supervision is provided by Pride Center Manager

Typical working conditions include:

Work is primarily performed in a temperature-controlled office environment. Work is occasionally performed outdoors, in different climactic conditions. Daily contact with members of the campus community, including students, faculty, staff, administrators and guests, is required. In addition to regularly assigned work schedule Monday-Friday, must possess an ability and willingness to work some weekends, academic interim, and break periods as needed; must be flexible, adaptable, and readily able to adjust to changes in work environment.

Application procedure:

Apply online at www.csun.edu/usu/jobs

Applications from CSUN students including first time, transfer, international, work study, LGBTQIA+, and Veterans are welcome and encouraged.

The University Student Union at California State University, Northridge is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Human Resources.