Thrill Hill Recording

The Personal Assistant to a High Profile Celebrity Couple is a full-time, on-site role based in Colts Neck, NJ. The assistant will be second in command to the Chief of Staff and will assist her with a wide range of day-to-day administrative duties.

There will be a 90-day probationary period.

**Must have a valid driver’s license and car to do the commute to Colts Neck, NJ. (no reimbursement for commute)

**Must be an organizational wizard and have near perfect attention to detail.

Hours are 9-5pm, sometimes 5:30pm worst case but must be flexible for overtime as it comes up.

Christmas time is a very hectic time, so staff is encouraged not to take time off then, but support PTO other times throughout the year.

The property is a casual but well-oiled machine - someone who works well with a team and in a household environment. Must be comfortable with dogs and cats.

$120,000 plus overtime (so the role is hourly)

100% paid medical (approx kicks in after a month), no dental or vision.

Can participate in NJ's 401k

2 weeks PTO

Responsibilities

-Assist the Chief of Staff in day-to-day administrative duties.

-Help manage 3 calendars (daily schedule, monthly calendar, medication calendars).

-Will help the stylist with prepping and packing for travel (outfits for the female principal).

-Ordering a high-volume of various supplies for the house and principals.

-Managing weekly beauty appointments.

-Keeping track of medicine refills as needed and ordering prescriptions.

-Creating travel itineraries.

-Managing a high-volume of personal shopping (including placing orders and handling all returns).

-Keeping track of all birthdays and ordering flowers/gifts in advance.

-Shipping out dry cleaning and keeping track of items.

-Creating monthly expense reports on Excel (very straightforward - mainly just totaling petty cash used each month and sharing with business manager)

-Assist with maintaining household inventory.

-Support household staff with logistical needs throughout the day.

-Help principals pack for any travel and events.

-Taking clear notes/creating to-do lists. 

-Creating and organizing binders. (Examples are as follows: vacations, events, clothing inventory, property management).

-Maintain seamless communication between security team, pharmacist, vendors, housekeepers and chefs.

-Running occasional errands (ex. taking dogs to the vet when needed, picking up beauty products, etc).

Requirements

-Emotionally Intelligent / strong ability to read a room

-Knows how to prioritize tasks

-Good values / down to earth

-Extremely Tech savvy

-Strong Excel skills

-Takes initiative + self-starter 

-Quick on their feet

-Strong skills working in Google Calendar / Dropbox / Airtable

-Discretion and Confidentiality

-Ability to stay calm and focused when there are last-minute schedule changes