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Thinking Machines Lab

IT Engineer

New York, NY · On-site

$200K - $325K/yr

As set forth in Thinking Machines' Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

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Infographic showing various job openings at Thinking Machines Lab in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% Physical job distribution.

Recruiting Coordinator, Research

Thinking Machines Lab

San Francisco, CA • On-site

$140K - $200K/yr

Other

Medical, Dental, Vision, PTO

Re-posted 5 days ago

Job description

About the Role

We are hiring a Recruiting Coordinator to accelerate our hiring efforts for Research and build a high-quality, efficient recruiting engine. You will be responsible for owning interview scheduling, improving recruiting operations, reporting, and delivering a thoughtful, high-touch candidate experience. 

What You'll Do

Candidate Scheduling & Communication
  • Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a world-class candidate experience.
  • Coordinate all interview logistics, from travel and expenses to room setup and technical support.
  • Serve as the main point of contact for candidates, communicating in a warm, professional, and informative manner through the whole screening and interview process.
  • Proactively monitor and manage interview capacity, ensuring the right interviewers are available and schedules can move quickly
  • Scale interviewer pools by partnering with teams to identify, train, and prepare new interviewers as hiring volume grows
  • Use modern scheduling tools (e.g., Ashby, GoodTime, ModernLoop) to automate scheduling, reduce manual work, and improve response speed
Hiring Process, Candidate Experience, & Operations
  • Provide operational support to recruiting: talent mapping, data, referrals processing, recruiting events, and inbound application support on an ad-hoc basis.
  • Collect, organize and audit interview feedback. 
  • Maintain up-to-date recruiting information in documentation and in Slack, support data integrity across recruiting systems.
Skills and Qualifications

Minimum qualifications:

  • Experience coordinating schedules, managing calendars, or supporting operations in fast-paced environments, with exacting attention to detail.
  • Excellent written and verbal communication skills, especially in direct candidate communications
  • Comfort adapting to different styles and approaches to recruiting for different teams, learning and pivoting quickly
  • Proficiency with Google Workspace, scheduling tools, and communication platforms like Slack

Preferred qualifications - we encourage you to apply if you meet some but not all of these:

  • 1+ years in a high-volume scheduling or recruiting coordination role
  • Experience with ATS, HRIS, and scheduling tools like Ashby, GoodTime, Workday, and ModernLoop.
  • Experience partnering closely with recruiters and hiring managers
  • Proven ability to be proactive in ambiguous situations and propose multiple solutions
  • Experience supporting technical or leadership-level hiring
Logistics
  • Location: This role is based in San Francisco, California. 
  • Compensation: Depending on background, skills and experience, the expected annual salary range for this position is $140,000 - $200,000 USD.
  • Visa sponsorship: We sponsor visas. While we can't guarantee success for every candidate or role, if you're the right fit, we're committed to working through the visa process together.
  • Benefits: Thinking Machines offers generous health, dental, and vision benefits, unlimited PTO, paid parental leave, and relocation support as needed.

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