Recording Academy

WHO WE'RE LOOKING FOR
The Recording Academy is seeking a highly organized and proactive Administrative Assistant to support the daily administrative needs of the Diversity, Equity, and Inclusion team. You have a passion for music, a commitment to Diversity, Equity, and Inclusion, and experience in fast-paced, mission-driven environments. You thrive on managing multiple priorities with care, efficiency, and attention to detail, and are comfortable working both independently and cross-functionally.
WHAT YOU'LL DO
Schedule & Meeting Support

• Maintain calendars for the Director and Manager of DEI, evaluating and prioritizing meeting requests and handling scheduling logistics.
• Prepare daily briefings covering upcoming meetings, calls, and schedule changes.
• Serve as a front-facing point of contact for internal stakeholders, partners, and external contacts.
• Coordinate team meetings and events, including agendas, catering, conference room/AV setup with Facilities and IT, and guest greetings.
• Take notes and prepare minutes with clear follow-up tracking.

Travel & Expenses

• Coordinate travel logistics (flights, hotels, car service) and prepare itineraries.
• Manage receipts, expense reports, and vendor/consultant invoices, ensuring timely submission and appropriate coding.
• Provide travel support and handle post-trip expenses.

Organization & Administrative Support

• Maintain organized systems for contracts, invoices, NDAs, and departmental documentation.
• Support onboarding for new hires (interns and consultants) including paperwork, supplies, and information.
• Provide administrative support for GRAMMY Week and GRAMMY Awards show events, including ticket distribution for the DEI team.
• Additional project-related duties as assigned.

SKILLS & EXPERIENCE

• Bachelor's degree with 2 to 4 years of related experience.
• Entertainment, nonprofit, and/or mission-driven organization experience preferred.
• Strong working knowledge of MS Office (Outlook, Word, Excel, PowerPoint), Google Programs, and Airtable.
• Must be highly organized with strong attention to detail and accuracy.
• Ability to manage competing priorities and problem-solve under the pressure of deadlines.
• Professional written and verbal communication skills.

PHYSICAL DEMANDS FOR CERTAN ROLES
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.
The employee will be required to lift and/or move up to 60 pounds.
SALARY AND BENEFITS
The starting rate for this position is $21.05 to $22.73 per hour, benchmarked against industry standards. Rates for positions required to be in specific geographic locations reflect the corresponding labor market.
The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements. Positions working 20+ hours per week also receive our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more). Click here for an overview of our company benefits.
Explore our career opportunities to join a team that values creativity, innovation, and diversity.
ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES
RECORDING ACADEMY
The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards-music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.
LATIN RECORDING ACADEMY
The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin GRAMMY Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin GRAMMY Cultural Foundation.
LATIN GRAMMY CULTURAL FOUNDATION
The Latin GRAMMY Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives.
MUSICARES
A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs.
GRAMMY MUSEUM
The GRAMMY Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include GRAMMY in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States.
EQUAL OPPORTUNITY
The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.