Motor Enclave

Job Title: Team Member: Events

Role: Event Coordinator

Company Description

The Motor Enclave is a leading developer of experiential motorsport venues in North America, featuring a flagship 200-acre destination in Tampa, Florida. The property includes a 1.72-mile Hermann Tilke–designed driving circuit, a 2-acre vehicle dynamics pad, and a 100-acre off-road experience with purpose-built trails. It also offers a 42,000-square-foot corporate event center and the largest Private Garage community in the world. Every element is engineered to deliver memorable, adrenaline-filled experiences for members, corporate clients, and the public. More information is available at www.themotorenclave.com.

Position Type/Expected Hours of Work

This is a full-time, in-person position based at The Motor Enclave. Core business hours are Wednesday through Sunday; however as with the nature of any event role, evenings, early mornings, and weekends are common to support events, activations, and company programming. Success in this role requires flexibility, initiative, and a willingness to jump in wherever needed to support the team. Schedules will flex based on the event calendar and seasonal business needs. During peak periods, additional hours may be required, with adjusted hours provided during quieter periods when possible. The ideal candidate is adaptable, collaborative, and comfortable working in a fast-paced experiential environment.

Job Description

The Event Coordinator will play a critical role in supporting The Motor Enclave's Events, Production and Business Development & Strategy teams by executing event logistics that increase brand loyalty, maximize venue utilization, and drive premium hospitality revenue. This role is ideal for someone who is highly organized, detail-oriented, and eager to grow their career in event management. Working closely with internal stakeholders across ALL TEAMS, you'll help bring world-class experiences to life, from operational strategy through live execution. We're looking for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and has a passion for guest hospitality, meticulous planning, and experiential brands. If you're energized by live events, enjoy seeing your work come to life, and don't mind rolling up your sleeves when it matters most, you'll thrive in this role.

Key Responsibilities

Event Strategy & Execution:

• Lead in the development and execution of detailed operational plans for private, public and internal events that support company goals and revenue-driving initiatives.
• Collaborate with ALL TEAMS to ensure flawless event execution, every time, from the time the event is assigned to you as an Event Captain to through to delivery, close out and re-booking.
• Collaborate with ALL TEAMS to manage comprehensive master event calendars, CRM and filing systems.

What Success Looks Like

The ideal candidate will:

• Take initiative, think beyond the task at hand, and show commitment to creating exceptional experiences for our guests, members, and partners.
• Execute event logistics with excellence and absolute attention to detail.
• Consistently deliver pre-event production timelines and layouts on time.
• Maintain an organized, professional, and active on-site presence during live programs.
• Support revenue-generating venue bookings across multiple business streams.
• Build strong, collaborative relationships across departments.
• Bring fresh, efficient workflow ideas while maintaining venue brand consistency.
• Grow into a strategic experiential management contributor over time.
• Embrace that the most rewarding days in this role are often the busiest. If you enjoy the excitement of live event execution and thrive under pressure, you'll fit right in.

Qualifications

Required:

• Bachelor's degree in Event Management, Hospitality, Business, or related field.
• 3-5 years of event coordination or premium venue experience (internships and hospitality agency experience considered).
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Comfortable managing multiple event project timelines simultaneously.
• Experience coordinating customer service or guest hospitality platforms.
• Proficiency with Microsoft 365, Salesforce, Open Tables and Excel.

Other Duties:

It's important that you approach this role with an ownership mindset. We value team members who think strategically, take initiative, and recognize that every operational effort should support business goals while creating exceptional experiences for our members, guests, and partners.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The Motor Enclave and its subsidiaries is an Equal Opportunity Employer that is committed to Inclusion and Diversity. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, The Motor Enclave complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Priority may be given to current employees or local candidates.