Cotran Group

Office Bookkeeping & Administrative Coordinator

We are a small, established company looking for a highly organized, resourceful individual who enjoys staying busy and thrives in a role with a wide variety of responsibilities. This is an ideal opportunity for someone who likes to wear many hats, solve problems, and contribute to the success of a dynamic office environment.

The successful candidate will support daily business operations and assist with a diverse range of administrative, financial, marketing, and property management tasks. No two days are the same, making this a truly engaging position for someone who enjoys learning and taking initiative.

Key Responsibilities:

• Bookkeeping and financial recordkeeping using QuickBooks
• Property management support and tenant communications
• Maintaining accurate records, files, and documentation
• General office administration and organizational support
• Research, data gathering, and report preparation
• Written and verbal communications with clients, vendors, and partners
• Assisting with AI tools and technology applications to improve efficiency
• Supporting media, marketing, and social media initiatives
• Managing office supplies and ensuring the office remains organized, stocked, and professional in appearance
• Providing general support wherever needed to keep operations running smoothly

Qualifications:

• Experience with QuickBooks and general bookkeeping practices
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency with Microsoft Office and common business software
• Comfortable learning and using AI-powered tools and technology
• Self-motivated, dependable, and detail-oriented
• Ability to prioritize multiple projects and adapt to changing needs

This is a great opportunity for someone who enjoys variety, takes pride in keeping things organized, and wants to play an important role in a small business where their contributions make a visible impact.

We provide service with a sense of urgency, having fun doing it right the first time.