Telescope Recruitment

Position: Executive Personal Assistant/Administrator

Department: Logistics & Container Services

Location: Vaughan (in-person, daily)

Job Type: Full-Time (40 hours per week)

Working Days/Hours: Monday to Friday, 9 am - 5 pm

Reports To: CEO

Travel: occasional driving is required in the Toronto and Vaughan area

Salary Range: 65-75k CAD

About the company

:Our employer is a leading logistics company operating a fleet of more than 200 power units and over 800 chassis across four offices in Canada with strategically located yards close to key rail terminals in Mississauga, Montreal, Calgary, and Edmonton. The employer has 15 acres of secured yard storage for both short and long-term storage requirements nationwide

.
About the Positio

n:We are seeking a highly organized and proactive Executive Personal Assistant/Administrator to support a busy CEO as well as the company owner with a range of administrative and personal tasks. The ideal candidate will have excellent organizational and multitasking skills, and be fluent in English. A valid driver’s license is essential as the role includes occasional driving responsibilities within the Toronto and Vaughan areas. The employer is involved in the logistics and trucking industr

y.
Key Responsibiliti

es:
Administrative Supp

• ort:Calendar management and meeting coordination - Manage and organize daily schedules, appointments, and meeti
• ngs.Handle all forms of communication including answering phone calls, responding to emails, and managing corresponde
• nce.Provide personal assistance, including managing personal appointments, errands, travel arrangements, and other confidential personal matters as requi
• red.Prepare and edit documents, reports, and presentati
• ons.Analyze operational, sales, and financial data to identify trends, discrepancies, and opportunities for improvem
• ent.Assist with recruitment activities, interview coordination, onboarding, and employee documentat
• ion.Coordinate company events, meetings, and special projects from planning through execut
• ion.Manage confidential information and sensitive business matters with discret
• ion.Maintain accurate records and manage fi
• les.After-hours availability - occasiona

lly.
Accounting and Financial Manage

• ment:Oversee personal and professional financial transact
• ions.Manage invoices, bills, and banking activi
• ties.Assist with budgeting and financial plan
• ning.Assist with payroll administration and financial repor

ting.
Logistics and Er

• rands:Occasionally drive to various locations in the Toronto and Vaughan area for business and personal er

rands.