Emily Shane Foundation

Administrative Assistant Job Description

Remote

The Emily Shane Foundation, a registered 501(c)3 nonprofit charity organization, is dedicated to empowering underserved/disadvantaged middle school students who risk academic failure. Our comprehensive, unique educational initiative, the SEA (Successful Educational Achievement) Program, provides academic tutoring and mentorship to these children to guide them to reach their best academic and personal potential. We are committed to helping these students realize their aspirations and fulfill their dreams.

Description:

This is a remote position. The role offers flexible hours, based on your availability. The selected candidate will provide administrative support across various areas, including: revising, editing, or updating SEA Program documents, updating agreements with partnering entities, assisting with The Emily Shane Foundation (ESF) marketing materials, and liaising with SEA Program staff, such as mentor/tutors, to obtain information.

Responsibilities include:

• Aid in updating and correcting draft documents required for events, fundraisers, or online postings such as press releases and flyers.
• Help create slideshows for foundation presentations with guidance from management.
• Update the SEA Program Master List as needed throughout the school year in collaboration with SEA Program management.
• Create and help file documentation on shared folders and drives.

Desired Skills:

• Effective communicator who responds promptly.
• Exceptional organizational skills.
• Self-starter capable of prioritizing tasks and staying updated on assignments.
• Proficient in Google Docs, Google Drive, Microsoft Office, Excel, Dropbox, PowerPoint, and other computer applications.
• Knowledge of Webflow is beneficial but not required.

Please note: If hired, you will be asked to sign a liability waiver and an NDA.