TBA Studio

TBA Studio is seeking a Construction Administrator to support the successful delivery of projects during the construction phase. This role is ideal for someone who enjoys being highly organized, detail-oriented, and closely connected to both project teams and field activity.

You'll play a key role in keeping projects moving-coordinating documentation, tracking progress, and serving as a central point of communication between internal teams and contractors.

This is a great opportunity for someone with construction administration or project coordination experience who is ready to grow within a collaborative, design-focused environment.

What You'll Do

Construction Phase Coordination

         Support pre-construction and construction activities across multiple projects

         Coordinate meetings and distribute clear, timely meeting notes

         Maintain organized project records (RFIs, submittals, change orders, field reports)

         Track open items and follow up to keep projects moving forward

Documentation & Communication

         Manage RFI and submittal workflows in coordination with project teams

         Assist with preparation and distribution of construction documents and contracts

         Maintain contractor compliance documentation (insurance, bonds, etc.)

Pay Applications & Change Orders

         Review contractor pay applications for accuracy and completeness

         Coordinate internal review and assist with verification of progress

         Track and process change orders, including documentation and approvals

Field & Project Support

         Conduct periodic site visits to observe progress and document conditions

         Prepare field reports with photos and key updates

         Communicate project status, risks, and needs with internal teams

Project Closeout

         Coordinate and complete punch lists and track completion

         Assist with substantial completion and closeout documentation

         Compile final project closeout packages

Requirements

         1-5 years of experience in construction administration, project coordination, or similar role

         Bachelor's degree in architecture, construction management, engineering, or related field preferred

         Familiarity with construction documentation and processes

         Experience working with contractors and project teams

Skills That Set You Apart

         Strong organization and follow-through

         Ability to manage multiple projects at once

         Clear and professional communication skills

         Problem-solving mindset with attention to detail

         Working knowledge of AIA documents is a plus

Benefits

Health Insurance, Vision, Dental, 401k Match

40 hour work week (Monday through Thursday, Half-day Friday)