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Job Description

Position Title/Class: Solar Project Administrator

Company Name/Location: Citadel Roofing and Solar, Vacaville

Solar New Construction Projects (Builder Tracks/Custom Homes)

Process requests from Solar Project Coordinators/Project Managers with the following tasks via Creatio or email and utilize Sage 300 CRE to process work.

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Create a new job set up for Solar New Construction:

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Builder Models/Phases

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Custom Homes (Customer Residence or Builder Lot).

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Commercial Buildings (Builder New Construction or Retrofit).

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Create electronic file folders to file documentation under each Builder/Project Name.

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Update a job/lot budget as requested or add a new lot to an existing job number.

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Cancel a job/lot when a Customer opts out of Solar or delete if job/lot was set up in error.

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Create a new WIP (Work in Progress) form when a job is set up or revise existing WIP, and file in the New Home Solar Team SharePoint under the Superintendents’ folders.

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File the Job Budget Report in SharePoint when a new job is set up or revised.

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Create Dummy Invoices for Referral Fees when lots are installed and billed.

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Update the Panel Budget file whenever jobs are set up or lots updated to keep track of the panel usage.

Billing

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Process invoices for lots that are prewired or installed.

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Determine if lot is a Cash Purchase (Builder PO) or Monthly Lease (Sunrun EPC or Sunnova WO) and locate the POs & WOs for appropriate billing.

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Submit invoices to Builders by mail, email, or Builders’ website.

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File internal invoices in Invoice Project Folders.

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File Invoices and billing documents in the Team’s Shared Drive Invoice Folders.

Qualifications:

• 1-3 years of construction related experience - Solar PV ideal but not required

• 1-3 years of construction billing experience ideal

• General construction knowledge ideal but not required

• Process management experience required

• Detail oriented, attention and focus on data accuracy

• Experience working with and managing Matrixed project teams

• Ability to work well with others in a collaborative team environment

• Excellent written and verbal communication skills required

• Regular, reliable and predictable attendance required

• Excellent customer service skills required

• Must be able to successfully pass a pre-employment drug test and criminal background check

• Strong working knowledge of MS Excel, Word, PowerPoint, etc.

File: Job Description for Solar Project Administrator Last Updated: 4/5/2024

Compensation and Benefits: Citadel Roofing and Solar offers a competitive compensation package. The compensation is carefully considered based upon several factors including the position, industry background and/or experience.

• Medical, Dental, Vision

• Free basic life insurance plus the option of purchasing additional life insurance

• Section 125 Flexible Spending Account (health and dependent care) and Health Savings Account

• Employee Assistance Program

• 401(k) plus company match

• Person Time Off, Sick and Holidays The best part is working with a great company - with great people - where your hard work is recognized and appreciated! If you are interested, please submit a cover letter along with your resume. If your experience and background is aligned with what we're looking for, we'll be in contact with you very soon!