Sunflower Property Management

Position Objective: Provide support services as a Property Technician in support of the overall operational objectives of the National Eye Institute within the National Institutes of Health (NIH). The primary objective is to provide services and deliverables through performance of property management support services

Duties and Responsibilities:

• Serve as an NEI property custodian with responsibility for documenting the control of assets within assigned NEI buildings and maintaining personal property records for expendable and non-expendable Government-owned property within designated NEI buildings.
• Prepare, process, and retain required documentation covering the acquisition, transfer, clearance, and loan of Government-owned property, including obtaining receipt signatures for personal custody property.
• Identify and affix an NIH decal to all accountable property items.
• Perform property management tasks to maintain accountability for personal property records of two or more custodial areas, including reconciling undecaled worksheets and new acquisitions, entering and documenting manual additions, processing internal and external property transfers, generating property passes, preparing cost adjustment documents, reviewing trade-in documents, and processing excess inventory for surplus.
• Utilize the NEI Property Management Portal to track the status of accountable assets and resolve reported discrepancies.
• Utilize an electronic property management database to record property transactions.
• Serve as a resource to assigned NEI programs and administrative staff for property management policies and procedures.
• Interact with senior scientific, managerial, and executive-level staff to exchange and obtain information needed to accomplish property transactions.
• Conduct visual reviews to ensure proper protection and storage of property.
• Work collectively with other departments to track missing property and discrepancies.
• Advise NEI managers and staff on classification of new acquisitions; inventories and reconciliation; property transactions such as transfers, loans, donations, surplus, trade-ins, cannibalization, loss and damage reports; assignment of personal custody equipment; adjustment documents; and property records.
• Physically and electronically monitor assigned Property Custodial Areas for changes affecting property management, including receipt of new equipment, equipment needing repair, unattended or abandoned equipment, and day-to-day property record updates using the NIH property management system and nVision reports.
• Coordinate with program Administrative Officers and Technicians, program staff, and the Office of Workplace Solutions on lab and office renovations and relocations to obtain, document, and update related property records and location information.
• Coordinate and reconcile NIH inventories.
• Maintain property transactions and supporting property transaction documents and reports on a current basis, including new acquisitions, transfers, cost adjustments, disposal, trade-ins, cannibalization, and loans.
• Maintain property management records and reports of discrepancies and infractions.
• Ensure all assignments meet audit standards to provide accountability and control for all non-expendable property.
• Collect data and vital information and assist in preparing reports required by NEI, NIH, and HHS.
• Initiate and submit Report of Survey requests to NEI ICPAO leadership.
• Respond to general inquiries sent to the NEI Property Managers mailbox.
• Work products and documents related to documenting the control of assets within assigned NEI buildings and documenting and maintaining personal property records.
• Work products and documents related to preparing, processing, and retaining required documentation covering acquisition, transfer, clearance, and loan of Government-owned property, including receipt signatures for personal custody property.
• Work products and documents related to physically and electronically monitoring assigned Property Custodial Areas for changes affecting property management.
• Work products and documents related to maintaining property management records and reports of discrepancies and infractions.

Basic Qualifications:

•  Associate degree in a related field. Two years of specialized experience plus a high school diploma is equivalent to an associate degree.
• Minimum of two years of related experience; experience with an electronic property management database such as Sunflower.
• Documented experience in a military, research, clinical, or medical setting and/or identifying and coding scientific/laboratory, clinical, and office equipment.
• Working knowledge of Federal property management rules and regulations;

Preferred Qualifications:

• Ability to communicate effectively, orally and in writing, with non-technical and technical staff
• Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

This position is contingent upon contract award.