Stop N Stor

Administrative Assistant

Stop N Stor is a multi-facility self-storage chain with locations in the greater Savannah & Bluffton areas. A company that is expanding, Stop N Stor has plans for continuing growth in the Georgia, Florida, and South Carolina markets. The Stop N Stor corporate headquarters is located in Savannah, Georgia.

Stop N Stor is currently seeking an Administrative Assistant to join our CEO/Corporate Operations team at our Corporate Office. Supporting the corporate team, the Administrative Assistant will provide a full range of high-level support, including assisting with operational assistance of the business. The ideal candidate will have a take-charge personality with the ability to handle multiple projects simultaneously. Additionally, this candidate must be extremely detail oriented with superb organizational and follow through skills. The individual will have a go-getter attitude and will be professionally persistent and assertive.

Essential Duties and Responsibilities:

• Functions as liaison between management and various departments to facilitate smooth daily company operations
• Sort and distribute incoming mail
• Organize and maintain files and databases in a concise and confidential matter
• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Manage communication including emails and phone calls
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries
• Maintain and order office supplies for multiple locations
• Receive invoices and review for accuracy
• Receive some A/R and scan checks in
• Record some A/P and A/R in Quickbooks
• Pull reports from Sitelink self-storage software
• Create and/or maintain excel spreadsheet records for revenue, expenses, payroll, etc.
• Coordinate staff travel arrangements including transportation and accommodations
• Organizing and assisting with Operational and Marketing contracts as needed
• Maintain company birthday calendar for employees
• Assist with other duties as needed
• Operates standard office equipment efficiently including computer, printer, VOIP phone and photocopy/scanner machine.
• Ability to diagnose and resolves basic technical hardware & software issues
• Self starter that can create and maintain master forms designed to enhance efficient office operations by applying knowledge of software applications.

Specific knowledge, skills and abilities:

• Bachelor’s Degree is preferred
• Two (2)+ years of experience in supporting an Officer is preferred
• Excellent communication and interpersonal skills (written and verbal)
• Heavy calendar management
• Must be self-directed with strong problem-solving skills
• Must excel in a fast-paced environment and take initiative
• Must be persistent
• Strong analytic capabilities.
• Must be proficient in Microsoft Office Suite