Stellarbmg

The Account Coordinator II is a fully functional hybrid role responsible for independently executing day-to-day bookkeeping and transactional accounting tasks while continuing to provide administrative support as needed. Must be able to work 9am - 5:30pm PST.

Accounting & Bookkeeping (Primary Focus)

• Maintain Accounts Payable (AP) and Accounts Receivable (AR), ensuring accurate tracking and timely payments/collections and tracking in our internal systems/sheets.

• Collect W9s from vendors as applicable.

• Match deposits with invoices and post cash receipts.

• Post and reconcile bank and credit card transactions in QuickBooks Online and Desktop according to SOPs.

• Prepare bank and credit card reconciliations for review for Sr. Account Coordinator or Client Relations Manager.

• Prepare payroll for review and approval from Sr. Account Coordinator or Client Relations Manager. 

• Post payroll reports and entries into QuickBooks after payroll is processed.

• Prepare month-end schedules and supporting documentation.

• Assist with month-end close activities and ensure completeness prior to review.

Administrative Support

• Oversee and track daily, weekly, monthly, quarterly, and annual accounting and administrative tasks.

• Assist with email management and client coordination as needed.

• Maintain vendor records and electronic filing systems.

• Update internal financial reports and documentation.

• Communicate effectively in Slack to manage open items, follow up on pending tasks, and ensure nothing is overlooked.

• Utilize Google Docs, Sheets, Slack Canvas and other tools to document notes, track progress, and maintain clear records.

• Support the team in managing multiple teams and projects, ensuring alignment and accountability.

Training & Support

• Support and train Account Coordinator I staff.

• Reinforce SOP compliance and workflow standards.

Controls & Judgment

• Proactively identify discrepancies, unusual activity, or missing information when posting and reconciling transactions, managing emails, or communicating with the team.

• Escalate issues and questions to the Senior Account Coordinator.

• Maintain confidentiality and professional communication standards.

Experience & Qualifications

• Approximately 3 years of bookkeeping or accounting experience

• Strong working knowledge of QuickBooks Online and Desktop

• Ability to work independently with minimal rework

• Proactive, organized, and detail-oriented

• Clear interest in advancement within accounting or client services

This pay range is intended to cover roles based across the United States. An individual's base pay depends on various factors including geographical location and review of experience, knowledge, skills, abilities of the applicant.

If you are interested in this position, please fill out our Pre-Assessment Form. Please note we will not consider a candidate that has not filled out this form. https://forms.gle/h2ZzzqeL8syFTH5G7