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Job Description Executive Assistant to the CEO Job Type: Full-Time, Permanent Location: Toronto, ON Work Model: Hybrid / 3 days in office Salary: $80,000 - $95,000 Overview Our client is seeking a proactive, highly organized Executive Assistant to the CEO to provide high-level administrative, operational, and communication support within a fast-paced, publicly traded mineral exploration environment. This role will act as a key support partner to the CEO while also assisting senior leadership with calendar management, communications, travel coordination, meeting preparation, and special projects. The ideal candidate is professional, detail-oriented, discreet, and able to manage competing priorities with confidence.

This position requires strong communication skills, sound judgment, and the ability to support executive-level operations in a dynamic and growing organization. Key Responsibilities Manage and maintain the CEO's complex calendar, including scheduling international travel, meetings, prioritizing requests, and protecting time for strategic work. Act as a key point of contact between the CEO, internal teams, senior leadership, external consultants, and business partners.

Monitor and manage executive communications, including emails, phone calls, correspondence, and follow-ups. Draft, proofread, and edit emails, documents, social media content, presentations, and other business materials. Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, itineraries, and contingency planning.

Support logistics and planning for corporate events, meetings, presentations, and executive engagements. Organize board, executive, and internal meetings, including preparing agendas, compiling briefing materials, and tracking action items. Assist with special projects from start to finish, ensuring timelines, deliverables, and follow-ups are properly managed.

Monitor promotional documents, website updates, social media needs, and related communications materials. Prepare and process monthly expense reports and maintain accurate administrative and financial records. Handle confidential corporate, financial, personnel, and executive-level information with professionalism and discretion.

Provide support to the VP of Operations and other senior management as required. Required Qualifications 5+ years of experience supporting C-level executives, preferably CEOs or senior leadership teams. Previous experience in a publicly traded, corporate, mining, finance, or professional services environment is considered an asset.

Bachelor's degree in Business Administration, Communications, or a related field is preferred. Advanced proficiency with Microsoft Office Suite and/or Google Workspace. Strong experience preparing PowerPoint presentations and executive-level materials.

Comfortable posting and supporting content across LinkedIn, X, and other social media platforms. Excellent written and verbal communication skills. Strong proofreading, editing, and document preparation skills.

High level of professionalism, confidentiality, emotional intelligence, and sound judgment. Ability to work independently, solve problems, and manage shifting priorities in a fast-paced environment. Strong attention to detail, organization, and follow-through.

Why Join This Opportunity This is an excellent opportunity for an experienced Executive Assistant who enjoys working closely with senior leadership and contributing to the smooth operation of a growing public company. The role offers variety, responsibility, and the opportunity to act as a trusted support partner to the CEO and executive team. **Staffworks may use AI-enabled tools to support recruitment activities while respecting privacy and employment regulations.**