Spring Valley Construction

Position Summary

The Administrative Assistant provides day‐to‐day administrative support, helps maintain accurate records, and ensures efficient communication across the company. This role is ideal for someone who is detail‐oriented, dependable, and comfortable working in a small, hands‐on business environment.

Key Responsibilities

• Maintain organized digital and paper filing systems
• Prepare and update job folders, project documents, and subcontractor files
• Assist with scheduling, calendar coordination, and meeting preparation
• Process incoming mail, invoices and receipts
• Support basic bookkeeping tasks (data entry, expense tracking, AP/AR support)
• Order office supplies, materials, and equipment as needed
• Prepare simple correspondence, memos, and reports
• Communicate with subcontractors, suppliers, and clients professionally
• Support the owners with administrative tasks as assigned

Qualifications

• Previous administrative or office support experience preferred
• Construction industry experience is a plus but not required
• Strong organizational and time‐management skills
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Comfortable learning construction-related software or apps
• Excellent communication and customer service skills
• Ability to maintain confidentiality and handle sensitive information
• Reliable, self‐motivated, and able to work independently

Work Environment

• Small, informal office setting
• Interaction with field staff, subcontractors, and vendors
• Occasional need to lift or move office supplies (up to 20 lbs)