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Southeast Developer

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Office Administrator

Charlotte, NC · On-site

$26 - $29/hr

The Office Administrator is responsible for supporting the day-to-day operations of the Charlotte Corporate Office through administrative, operational, accounting coordination, and executive support ...

Southeast Developer

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Office Administrator

Charlotte, NC · On-site

$26 - $29/hr

The Office Administrator is responsible for supporting the day-to-day operations of the Charlotte Corporate Office through administrative, operational, accounting coordination, and executive support ...

ATS FAMILY

$100K - $150K/yr

Professional Engineer - Structural Forensics (Southeast) Fully Remote • Southeast Region - AL Overview Salary Range $100,000.00 - $150,000.00 Salary/year Position Type Full Time Education Level 4 ...

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Office Administrator

Southeast Developer

Charlotte, NC • On-site

$26 - $29/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

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Job description

The Office Administrator is responsible for supporting the day-to-day operations of the Charlotte Corporate Office through administrative, operational, accounting coordination, and executive support functions. This role serves as a central resource for maintaining an organized, professional, and efficient office environment across multiple business divisions


  • Overseeing daily corporate office operations, vendor coordination, office supplies, service accounts, mail distribution, visitor management, and maintaining a polished and organized office environment
  • Managing office administration including conference room coordination, office access, subscriptions, records management, contracts, warranties, and service agreements
  • Supporting accounting processes through invoice coding, expense report audits, vendor communication, expense tracking, and administrative recordkeeping
  • Providing administrative support to executive leadership and corporate teams, including scheduling, travel coordination, onboarding logistics, meeting preparation, and expense reporting
  • Assisting with employee experience initiatives including internal meetings, employee recognition efforts, office hospitality, company apparel, promotional materials, and corporate events
  • Coordinating with building management, vendors, and IT support to address office maintenance, technology, equipment, and operational needs
  • Supporting special projects, reporting requests, audits, and additional administrative initiatives as needed

Core Competencies

  • Strong organizational and time management skills with exceptional attention to detail
  • Ability to manage multiple priorities and deadlines in a fast-paced corporate environment
  • Professionalism, discretion, and sound judgment in a corporate office setting
  • Strong written and verbal communication skills
  • Process-oriented with strong follow-through and accountability
  • Customer service mindset with the ability to create a professional and welcoming office experience
  • Ability to work independently while collaborating effectively across departments

 

Technical Skills

  • Proficient in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams
  • Experience with invoice processing, expense reporting, and administrative recordkeeping
  • Ability to maintain organized physical and electronic filing systems
  • Familiarity with office equipment, vendor coordination, and office operations management
  • Experience coordinating meetings, calendars, travel arrangements, and office logistics preferred

Education and Experience

  • High school diploma or equivalent required; associate’s or bachelor’s degree preferred
  • 3–5 years of experience in office administration, operations coordination, administrative support, or similar corporate support role required.
  • Experience in real estate, construction, property management, or related industry preferred.
  • Notary Public preferred.