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The Executive Assistant is a vital partner to the Legal, Regulatory & Compliance Team, Corporate Secretary, and Global Head of Programs at SiriusPoint. This role will work closely with the Legal Ops & Governance Analyst to ensure seamless operations by providing proactive, high-level administrative support in a dynamic, fast-paced environment.  

Your responsibilities will include:

Calendar & Meeting Management:

• Coordinate complex calendars, schedule and confirm internal/external meetings, and collaborate with other executive assistants
• Organize and oversee weekly and monthly team meetings, including logistics and follow-up.
• Book conference rooms, greet and register guests, and manage visitor logistics.

Travel Coordination:

• Arrange global travel, including flights, visas/passports, hotels, cars, and detailed itineraries
• Maintain travel spreadsheets and prepare comprehensive trip packets.

Expense & Financial Administration:

• Process and track corporate expenses, receipts, and reimbursements with accuracy and timeliness.

Corporate Secretary Support:

• Assist with the preparation, distribution, and archiving of board and committee meeting materials.
• Coordinate logistics for board and committee meetings, including scheduling, venue arrangements, and attendee communications.
• Maintain corporate records, minutes, and resolutions in compliance with legal and regulatory requirements.
• Support the filing of corporate documents and regulatory submissions.
• Liaise with directors, officers, and external advisors as needed.

Communication & Relationship Management:

• Serve as the first point of contact, screen calls, and act as a gatekeeper for the team.
• Liaise with internal and external stakeholders, fostering strong working relationships.

Project & File Management:

• Support ad hoc projects as assigned.
• Maintain and organize digital and physical files to ensure easy access and compliance.

Team Support:

• Provide back-up support for other senior professionals as needed.

Your skills and abilities should include:

• Minimum 5 years' experience supporting multiple leaders or teams in an administrative capacity.
• Experience supporting corporate secretary or board functions is highly desirable.
• Proven ability to thrive in a dynamic, fast-paced environment.
• Exceptional communication and interpersonal skills.
• Highly organized with meticulous attention to detail.
• Strong multitasking and prioritization abilities to manage competing deadlines.
• Proactive, collaborative, and able to work effectively with all levels of management.
• Demonstrated integrity, discretion, and commitment to confidentiality.
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint); familiarity with Ramp, Workday, and Deem is a plus.
• Experience coordinating complex travel arrangements.
• Self-starter with strong follow-through and relationship-building skills.

We aim to retain and attract great people, knowing they can achieve a rewarding and enriching career. We offer a competitive and above market compensation package.  The following are some of the benefits and perks we offer our employees:

• Medical
• Dental
• Vision
• FSA Medical and Dependent care
• Health Savings Account (HSA)
• EAP
• Basic Life and AD&D (company paid)
• Basic Long-Term Disability (employer) paid-Taxable income
• Employee paid Long Term Disability(voluntary)
• Company Medical Leave, Parental leave- 8 weeks full pay after 6 months of service
• Voluntary benefits: short term disability, Critical illness, Hospital Indemnity, Accident
• Travel assistance programs Company paid
• 401(k) 6 % safe harbor match, fully vested after two years, pre- and post-tax contributions allowed
• Gym reimbursement
• Legal plan
• Pet Insurance
• Tuition reimbursement
• Generous PTO
• Flexible work arrangement
• Fully stacked pantry on-site
• Team outings
• ERG Groups

Our CCPA Job Applicant Policy is found here: Sirius-America-CA-Job-Applicant-Privacy-Policy-Final.pdf