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Scarinci Hollenbeck,llc

4 jobs near Columbus, OH

Accounts Payable Coordinator

Scarinci Hollenbeck,LLC

Little Falls, NJ • On-site

$32 - $35/hr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 11 days ago

Job description

  

ACCOUNTS PAYABLE COORDINATOR

Location: Onsite


Job Summary:

Reporting to the Billing and Accounts Payable Manager, this role is responsible for the efficient running of the Firm’s accounts payable operations.


Essential Duties/Responsibilities:
  • Process all invoices in a timely manner into operating software.
  • Generates and reviews the Daily Cost Collections report to determine third party client cost payments due to client, and other relevant reports as directed.
  • Pay vendors, third party client costs, and out of pocket employee reimbursements on a weekly basis as required.
  • Reconcile the invoices and check requests with the information entered in internal Purchase Order system and follow up with any discrepancies. 
  • Create new vendors with correct credentials in operating software. 
  • Coordinates 1099 reports to IRS annually.
  • Reconcile the USPTO and collateral account. 
  • Cut Trust checks as requested.
  • Communicate with vendors regarding payment net terms. 
  • Handle all petty cash reconciliation. 
  • Backup for stop payment of checks, voiding and reversal processes with the bank as needed.
  • Assist staff with inquiries as needed. 
  • Performs all administrative duties related to ensuring office efficiency and other related duties as assigned. 
 Education and Required Skills: 
  • High School or equivalent diploma required; college degree preferred.
  • 2+ years of accounts payable experience preferred.
  • Ability to function well in a high-paced environment.
  • Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
  • Basic understanding of clerical and administrative procedures.
  • Effective time management skills and excellent organizational skills.
  • Excellent communication, interpersonal, negotiation, and problem-solving skills.
  • Strong mathematics skills.
  • Strong proficiency with Microsoft Office Suite, JACS (collateral account) portal and the Global Exchange – Corpay portal.


Work Hours: 

  • In-office work at the Little Falls, NJ location. Hybrid and remote work are not options for this position.
  • Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5:00 p.m. (one hour lunch).
  • Overtime (over 40 hours) may be required from time to time.
  • Medical, Dental, Vision, Long Term Disability, and 401(k) benefits offered. 


Scarinci Hollenbeck is an Equal Opportunity Employer.