Sass And Seo

About the Role

I run a digital marketing agency with multiple active clients and a small team, and I need a right hand who's naturally three steps ahead. You're the person whose Friday is so dialed that Monday morning just flows. You've knocked out half your list before 9am because that's how your brain works and you love it.

This is a personal assistant role, but "assistant" undersells it. You're my operational radar, my follow-up engine, and the person who always knows where every client, project, and team member stands. You keep the whole machine running smoothly so I can focus on the work that moves the business forward.

If you've ever been told you're "a lot" because you're too organized, too on top of things, too proactive, this is the role where that's finally the whole point.

What This Actually Looks Like

• You always know where every client and project stands. Who's working on what, what's on track, what needs attention, what's coming next
• By Monday morning, you've already mapped my week, flagged what's behind, and told me what you need from me (because you prepped it all on Friday)
• You check my inbox daily, draft replies proactively, and only escalate what genuinely requires my brain
• You check in with team members on open work without me asking. You already know what's due and who needs a nudge
• You send a punchy daily rundown: here's your day, here's what's open across clients, here's what I handled, here's what I need from you
• You protect my calendar like it's yours. Conflicts get resolved before I even see them
• End of each day, tomorrow is already prepped. End of each week, next week is already set up

What "Crushing It" Looks Like

We want you to feel clear on expectations from day one:

• Morning Rundown lands before 9am PT: today's calendar, top priorities across clients, what you need from me, what you're handling
• Inbox scanned by 9am and again mid-day. Drafts ready for my review, low-priority items handled on your own
• Team members checked in on regarding open client work. Nobody falls off the radar
• Calendar stays clean: conflicts resolved same-day, buffers maintained
• EOD wrap-up sent: what got done, what's open, what's queued for tomorrow
• Friday week-ahead prep complete: next week's calendar reviewed, client priorities outlined, follow-ups ready. Monday never starts from scratch

Weekly, the benchmark is simple: I never have to ask "where are we at?" on anything you're tracking. Every client has a current status. Every team member has been touched base with. Nothing slips quietly.

Who You Are

• Obsessively organized because you genuinely love it, not because someone told you to be. You've been looking for a role that actually values this about you
• Proactive and self-directed. You don't wait for a task list; you build it, execute it, and tell me what happened
• Hungry for growth. This starts at 8–10 hrs/week with real room to expand for the right person. We want someone who wants to grow with us
• Comfortable holding a mental map of multiple clients and projects without things blurring together
• Warm and direct. You hold people accountable without making it weird
• Digital native: Google Workspace, Slack, ClickUp (or similar), email, messaging apps. You move fast across all of them
• U.S.-based with availability for intermittent check-ins during Pacific business hours

Why You'll Love Working Here

• A founder who's direct, appreciative, and won't micromanage you. You'll have real autonomy from day one
• Genuinely flexible schedule: no time blocks, no clock-watching. Just consistent output and communication
• A small, tight team that respects each other's time and keeps things light
• Room to grow into more responsibility (and compensation) quickly. We reward people who take ownership
• Your "too much" personality is exactly what we need. You'll finally be in a role that matches your energy

This is NOT for you if:

• You need to be told what to do each day
• You think "checking in" means once at 4pm
• You describe yourself as "go with the flow"
• You've only done basic admin or retail scheduling
• You see 8–10 hours and think "easy side gig I can coast through"

A few non-negotiables:

• U.S.-based only. This is firm
• You work the way modern teams work: async communication, quick Loom videos instead of unnecessary meetings, ClickUp over email when speed matters, shared docs over back-and-forth attachments. If you still think "collaboration" means a conference call, this isn't the fit
• We're AI-friendly, not AI-lazy. Use every tool at your disposal, but if you're copy-pasting AI output without actually reviewing, editing, and thinking through your work, we'll know and it's an instant skip
• You're comfortable in a flat, casual environment where things move fast, communication is direct, and nobody's standing on ceremony. We skip the formality and get things done