Santa Cruz Catholic Church

Description

Job Summary:

The Director of Accounting is responsible for all accounting operations across both the parish and the school, which is the parish's largest ministry. This includes the general ledger, accounts receivable, accounts payable, payroll, reconciliations, donations, financial reporting, TEFA funds, FACTS (school only), and budgeting. The Director of Accounting reports to the Pastor.

Ministerial Character:

The Pastor is the visible principle and foundation of unity in the Parish (Santa Cruz Catholic Church) which the Bishop has entrusted to him.  He makes Christ's mission present and enduring in the parish.  In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people).  He shares with them his mission and entrusts various responsibilities to them.

Positions employed at Santa Cruz Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description.  Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.

Essential Job Duties:

• Support and uphold the philosophy of Catholic ministry and the mission of Santa Cruz in both professional and personal life. 
• Act as a witness to Gospel values by modeling the teachings of the Catholic Church. 
• Continuously grow in ministry by participating in religious ceremonies, training sessions, and reflection activities as directed. 
• Lead the accounting function across the parish and the school. 
• Perform school accounting tasks such as FACTS tuition and TEFA accounts.
• Become and remain knowledgeable of the school's financial operations and needs, so the role can supervise effectively and step in when necessary. 
• Perform the parish's day-to-day accounting, including general ledger, accounts receivable, and accounts payable. 
• Prepare checks, bank deposits, and reconciliations following banking procedures per federal, state, and diocesan guidelines. 
• Maintain all parish investments and bank accounts. 
• Prepare and maintain the parish budget. 
• Collaborate with the Pastor, Directors, Ministry Leaders, and the Finance Council on budget considerations, and attend meetings of the parish Finance Council. 
• Prepare budget reports for department heads and the Finance Council
• Prepare a budget forecast for the next fiscal year, finalize the fiscal year budget, and submit it to the Diocese of Austin. 
• Generate the weekly Stewardship Report and the monthly financial statements for parish and school leadership and the Finance Council. 
• Run and oversee payroll for parish and school employees through the parish payroll system, including 403(b) retirement contributions and health insurance. 
• Receive and make payments, ensuring invoices are prepared and sent in a timely manner. 
• Maintain a W9 on file for all vendors per IRS regulations and process vendor 1099s for the year.
• Prepare and supervise the weekly counting of collections and deposits. 
• Verify that all monetary contributions are posted to the parish donor management system with front office staff. 
• Assist with the preparation and mailing of year-end contribution statements to parishioners.
• Manage the financial aspects of parish and school fundraising campaigns. 
• Serve as Santa Cruz's primary accounting contact for the Diocese. 
• Maintain availability throughout the week to serve the needs of the parish and school, including staff, clergy, and volunteers.

Requirements

 Knowledge, Skills and Abilities

• Knowledge of Roman Catholic teachings, parish and diocesan structure.
• Knowledge of the Human Resources components of parish and school communities.
• Knowledge of diocesan regulations and federal and state laws.
• Ability to manage budgets and supervise personnel.
• Ability to apply principles of accounting and budgeting, with nonprofit or fund accounting experience preferred.
• Ability to work in a multi-cultural parish and school serving various cultures and a wide range of age groups.
• Ability to provide excellent customer service and work effectively with staff, clergy, and laity.
• Proficiency in QuickBooks, Bill.com, Google Suite, along with word-processing software, spreadsheets, and database programs.
• Ability to organize, prioritize, and use effective time management techniques.
• Ability to maintain confidentiality at all times.
• Ability to carry out multiple tasks, meet deadlines, and implement creative solutions.
• Ability to follow instructions furnished in verbal or written format.

Minimum Qualifications:

Education and Trainings:

• Minimum of a bachelor's degree in Accounting or a closely related field of study from an accredited American university. 

Experience:

• Five (5) or more years of related accounting experience. Nonprofit or fund accounting experience preferred. 
• Prior supervisory experience preferred but not required. 

Language:

• English (Proficient in conversing, reading and writing)

Catholic Requirement:

• Must be a practicing Roman Catholic in good standing.

Licenses/Certifications:

• Valid Texas driver's license.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

Working Conditions:

• All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church. 
• The Parish is an at-will employer.
• All buildings and vehicles owned by the Parish are tobacco free.
• Working in a fast-paced environment with priorities and plans that may change rapidly.
• Working on weekends, evenings, and some holidays may be required.
• Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations.  
• Will be required to adhere to established dress codes and conduct standards.
• May be required to use personal or parish vehicle to drive to off-site locations.
• Travelling within and outside the parish to meetings and other events may be required, and travel may require overnight lodging.