SPIDER ELECTRONICS

Part-Time Office Administrator

Position Summary

We are seeking a reliable, organized, and detail-oriented Part-Time Office Administrator to assist with the day-to-day administrative and operational needs of the company.

The ideal candidate should be comfortable working with computers, numbers, spreadsheets, invoices, customers, vendors, and general office responsibilities.

Key Responsibilities

• Perform general data entry and maintain accurate company records.
• Prepare and process customer invoices.
• Assist with product cost calculations and cost updates.
• Coordinate with freight forwarders and track shipments.
• Maintain shipping and related documentation.
• Communicate with customers, vendors, suppliers, and freight companies by phone and email.
• Answer and direct incoming telephone calls.
• Respond to routine customer and vendor inquiries.
• Prepare spreadsheets, reports, correspondence, and other documents.
• Maintain organized electronic and paper files.
• Assist with accounts payable and accounts receivable activities as needed.
• Provide general administrative support to management.
• Perform other office duties and special projects as assigned.

Qualifications

• Previous office or administrative experience preferred.
• Strong computer skills and experience with Microsoft Office, including:
  • Microsoft Excel
  • Microsoft Word
  • Microsoft Outlook
  • Microsoft PowerPoint
  • Microsoft Teams
• Good organizational and time-management skills.
• Strong attention to detail and accuracy.
• Comfortable working with numbers, invoices, and spreadsheets.
• Good written and verbal communication skills.
• Professional telephone and email communication skills.
• Ability to work independently and manage multiple tasks.
• Previous experience with freight forwarding, shipping, purchasing, or accounting is a plus.
• Zoho Books experience a plus but not required. 

Position Details

Position: Part-Time Office Administrator
Employment Type: Part-Time
Department: Administration / Operations
Reports To: Management

The successful candidate will be dependable, professional, organized, and able to provide accurate and timely support for the company's daily office operations.